Published date: 7 September 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 9 October 2023, 12pm

Contract summary

Industry

  • Event services - 79952000

Location of contract

SW1A 0AA

Value of contract

£800,000

Procurement reference

IT-14-2615-STC1173

Published date

7 September 2023

Closing date

9 October 2023

Closing time

12pm

Contract start date

29 January 2024

Contract end date

28 January 2028

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Description
Parliament maintains a variety of contingency options . These options provide flexibility to respond to a range of scenarios. The plans identify venues where Parliament could be re-located to ensure that the business of Parliament can be carried out without interruption and with minimum disturbance.
All current or future options may apply to this Contract, although the Client reserves the right to ask for the build/rehearsal elements of the plan as part of other contingency planning projects where appropriate (within the overall value of this contract).
The ability to deliver these options must be maintained 24/7 x 365 with the ability to activate each with minimal notice, with successful delivery occurring within the specified timeframe of the relevant option and to the relevant standard and quality.

Scope
The contractor will be expected to carry out the build in any venue as required across the UK.
The Client will be responsible for the hire of the venue prior to an activation or planned rehearsal of the build.
The contactor must acknowledge that the plans may not be activated for real during the life of this contact.
The Client will require the successful bidder to undertake a number of activities within but not limited the following categories:
1) Validation of existing designs and associated build schedules
2) Storage and Logistics
3) Potential Rehearsals of build with existing supply chain
4) Ongoing contract Management
5) Set up and ongoing management arrangements to allow real life activation of options

More information

Links

Additional text

The SQ documents are accessible via UK Parliament`s e-procurement portal: http://in-tendhost.co.uk/parliamentuk.

Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via e-mail are not acceptable. To access these documents select the tender reference STC1173 in the 'current tenders' list, click on the 'view tender details' and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the 'forgotten password' link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties.

If you are experiencing problems, please contact the PPCS Business Support team via email: ppcs@parliament.uk for further assistance. You are advised to allow sufficient time when responding to this ITT, and for the full uploading of documents, prior to the closing date of noon (UK time) on 9th October 2023. Late tenders will not be accepted. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRAR.

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Peter Linge

Address

Westminster
London
London
SW1A 0AA
United Kingdom

Telephone

02072191600

Email

lingep@parliament.uk