Published date: 11 February 2025

This notice was replaced on 12 August 2025

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 12 August 2025)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Data-processing machines (hardware) - 30210000

  • Media storage and reader devices - 30233000

  • Storage media - 30234000

    • Storage management software package - 48782000

    • Servers - 48820000

Location of contract

West Midlands

Value of contract

£0 to £25,000,000

Procurement reference

FRAM-1499-25-TH

Published date

11 February 2025

Closing date

12 March 2025

Closing time

12pm

Contract start date

1 May 2025

Contract end date

1 May 2030

Contract type

Supply contract

Procedure type

Call-off from a framework agreement

A mini-competition or direct purchase from a pre-established framework agreement.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Coventry University Group is seeking to align with an exclusive infrastructure and technical services partner with a proven track record of delivering innovative and sustainable solutions that drive growth and create lasting value for our business. The selected partner will provide comprehensive support to enhance our digital capabilities and help achieve business goals over the next five years.

The partner will act as an extension of our digital infrastructure teams, supporting and leading the successful realisation of cutting-edge digital projects. Specifically, the partnership will focus on:

• Co-design, implementation, and ongoing co-hosting of IT infrastructure, including:
• Co-Location Datacentre Services.
• Servers and storage solutions.
• Network infrastructure (LAN, WAN, etc.).
• Cloud integration and services.
• Disaster recovery and business continuity planning.
• Security solutions (firewalls, intrusion detection, etc.).
• Infrastructure monitoring and management tools.
• Proactive maintenance and support for all infrastructure components.
• Technical expertise and guidance on infrastructure optimisation and future planning.
• Professional services available for specific technical disciplines and domains.

Coventry University envisages the contract will commence on the 1st May 2025 and will be for an initial term of 5 years with options to extend for up to one (1) further period of five (5) years for a total potential contract term of 10 years. Only suppliers on SSSNA Framework, Lot 5, can bid on this Tender.

The indicative maximum total contract over 10 years value is £25 million excluding VAT for capital spend. The managed services element is estimated to be a maximum of £5 million excluding VAT. The contract will include options for additional projects related to transformation, optimisation and modernisation which are anticipated to be a maximum estimated value of £5 million excluding VAT subject to budget approval. Note that all the stated figures are shown for indicative spend only and there is no commitment to spend at any level of spend for Coventry University throughout the 5+5 period of the contract.

The transformation, optimisation and modernisation projects are not guaranteed and will be subject to funding approval. Although our selected strategic technology will be favoured in the first instance, additional projects are not exclusive to this Strategic Technology Partner contract and the University reserve the right to procure such future projects outside of this contract. The indicative contract values set out in this document are estimated figures and may be subject to increase or decrease.

All proposals, question and proposals must be submitted electronically in PDF format on the University's procurement portal, In-tend: https://in-tendhost.co.uk/coventryuniversity/aspx/Home

About the buyer

Contact name

Thomas Hasson

Address

Priory Street
COVENTRY
CV15FB
England

Email

ad7747@coventry.ac.uk