Published date: 5 December 2016

This notice was replaced on 14 August 2017

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 14 August 2017)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Security services - 79710000

Location of contract

WC1E 7HT

Value of contract

£2,295,000

Procurement reference

2016/S 232-422790

Published date

5 December 2016

Closing date

30 December 2016

Contract start date

1 August 2017

Contract end date

31 July 2022

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful tenderer will be required to provide security services to the London School of Hygiene and Tropical Medicine.

The London School of Hygiene and Tropical Medicine is a world-leading centre for research and post-graduate education in public and global health, with over 4 000 students and more than 1 000 staff working in 100 countries. Our mission is to improve health and health equity in the UK and worldwide; working in partnership to achieve excellence in public and global health research, education and translation of knowledge into policy and practice.

There is approximately 1 000 full time Students, 3 000 distance learner students and 1 000 students on short courses.

The School currently operates out of 5 properties within a one-mile radius in Bloomsbury, London. The Estate accommodation gross internal area is 27 000 m² and net internal area 18 213 m².

The current security service provision at LSHTM has not been market tested in recent years and to ensure Best Value principles are applied the School have made a decision to tender the security service.

The current security operation is run by ISS.

The value of the contract operated by ISS: Keppel Street 337 000 GBP (24hours / 7 days per week); Tavistock Place 122 000 GBP (not 24 hours). It is intended that the initial contract shall run for a period of 3 years.

For the avoidance of doubt TUPE Regulations will apply to this contract. There are 12 guards assigned to the contract.

The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within the School on contract performance. It is imperative that an open book policy is offered to ensure the School has total clarity on both operational and financial performance.

The School is seeking both innovation and the application of current security techniques and up-to-date equipment within the tender submissions and would expect as a result of this to be able to identify 'best value' principles and work in partnership with the chosen contractor going forward.

The College has five key objectives which should be focused upon throughout the tender process. They are:

Ongoing savings year-on-year during the contract term.

The contract will be for 3 years initially, with the option of a 2 year extension, depending on operational and financial performance.

The School is ISO 14001 and EcoCampus Platinum certified, it is important that any contractor to be similarly certified.

The School is committed to ensuring that the London living wage is paid to all staff.

The School is looking to change to a 4x4 shift pattern to allow better flexibility and improve service standards.

Review / suggestions to improve work methodology; suggestions to improve the efficiency of service.

(Further information is ava

More information

Links

Additional text

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The selection questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/london_school_of_hygiene__tropical_medicine__security_services

The closing date for receipt of the Selection Questionnaire is 30.12.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership Ltd

Address

London School of Hygiene and Tropical Medicine
Keppel Street
London
WC1E 7HT
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.lshtm.ac.uk/