Published date: 13 September 2018

Last edited date: 13 September 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 24 September 2018

Contract summary

Industry

  • Road traffic-control equipment - 34923000

  • Traffic lights - 34996100

  • Installation of safety equipment - 45233292

    • Installation of traffic lights - 45316212

    • Traffic-signal maintenance services - 50232200

Location of contract

East Midlands

Value of contract

£800,000

Procurement reference

DERBSCITY001-DN359755-15085387

Published date

13 September 2018

Closing date

24 September 2018

Contract start date

3 December 2018

Contract end date

2 December 2021

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Derby City Council is seeking to appoint a Service Provider to carry out maintenance of traffic signal and associated equipment. In addition the Council is seeking ways of improving performance year on year and methods of identifying sites that may require refurbishment or replacement due to aging or poor equipment.

The following services are required
1. Signal Maintenance
2. Optical Maintenance
3. Out of hours fault reporting service
The Service Provider shall provide a fault reporting service to operate between the hours of 06:00 - 08:30 and 16:30 - 20:00 weekdays and 06:00 - 20:00 at weekends to receive faults reported on the Derby City Council traffic signals fault line.
4. Minor / Major Repairs and Works
Upon request other occasional minor tasks not definable as faults. The carrying out of these tasks shall not be to the detriment of fault repair duties
These tasks will include but not be limited to:
a) The switching on and off and signing of signals for roadworks, statutory undertaker works or special events
b) Replacement of signal equipment damaged by minor accident, fair wear and tear or vandalism.
c) Major repairs including cable repairs / replacement and equipment replacement following road traffic accidents.
d) The re-cutting of detector loops.
e) The making safe of damaged equipment including:
• Vehicle count equipment
• Variable Message Signs
• Speed Activated Signs
• Speed and Red Light violation Cameras
• Bus stop Real Time Information signs
• Bus shelters

5. Crossing Installation
In addition to the Maintenance Services the Council may use the successful tenderer to supply and install new and replacement equipment in accordance with the rates detailed in the Bill of Quantities. This may include electrical design work and civil engineering works.

The initial contract period is 3 years; the contract is estimated to commence 3 December 2018 and expire 2 December 2021.

There will be an option to extend the contract for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years

Please note, suppliers wishing to express interest and obtain the documentation, must do so by 15:00 on 23 September 2018. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00 on Monday 24 September 2018. Please go to the Councils e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents, please note we will only accept expressions of interest through the e-tendering system.

More information

Previous notice about this procurement

TD1373 Maintenance of Traffic Signal and Associated Equipment

  • Opportunity
  • Published 14 August 2018

Additional text

Please note, suppliers wishing to express interest and obtain the documentation, must do so by 15:00 on 23 September 2018. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00 on 24 September 2018. Please go to the Councils e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents, please note we will only accept expressions of interest through the e-tendering system.

About the buyer

Contact name

Sherry Russell

Address

The Council House
Corporation Street
Derby
DE1 2FS
United Kingdom

Telephone

+44 1332640768

Email

procurement@derby.gov.uk

Website

https://www.eastmidstenders.org