Published date: 3 October 2018

Last edited date: 3 October 2018

This notice was replaced on 3 October 2018

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Future opportunity (published 3 October 2018)

Closed future opportunity - This means that a potential contract has passed its approach to market date. A buyer can choose to consider any supplier interest or convert this notice into an opportunity ready for live procurement.


Contract summary

Industry

  • Canteen and catering services - 55500000

Location of contract

SW1H 9HP

Value of contract

£30,000 to £60,000

Procurement reference

Coll0321/2018

Published date

3 October 2018

Approach to market date

3 October 2018

Contract start date

1 December 2018

Contract end date

30 November 2020

Procedure type

Competitive quotation (below threshold)

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

This invitation to tender seeks the provision of a food and beverage delivery service for the College of Policing's (the Authority) premises at Old Queen Street, Westminster.

The Authority requires, from time to time, the preparation and delivery of food and buffet refreshments for consumption at meetings of various sizes and working lunches held at the above premises.

Said food and beverages shall include, but not be limited to,
• Tea (including decaffeinated, fruit, etc)
• Coffee (including decaffeinated)
• Mineral water (still and sparkling, typically 1.5 litre bottles)
• Pre-prepared sandwiches
• Biscuits
• Disposable cutlery, crockery and napkins.
• Fresh fruit juice (orange, apple, etc)
• Occasionally, canapes, executive finger buffets, fruit and pastries will also be required.

Based on historic data, meetings are attended by an average of 16 attendees, with the lowest-attended meetings being in single figures, and, the highest-attended being approximately 30.

Food and beverages are to be provided taking into account such specific dietary requirements that the Authority may notify in advance when ordering (e.g. vegetarian, vegan, coeliac, gluten-free, etc).

Individual orders for food and beverages will be placed by an authorised representative of the Authority, by telephone or by email.

Timings for delivery, and any special instructions, will be advised at the point of order placement.

The Authority requires that a "next day" service is provided, such that orders placed on or before1400hrs on any working day will be delivered the following working day if so required.

Where orders for next day delivery are placed after 1400hrs on any working day, every reasonable endeavour shall be made to fulfil the delivery as required. Where this is not achievable, the Authority must be informed accordingly.

The duration of contract arising from this Invitation to Tender will be 2 years from commencement, with an option at the Authority's sole discretion to extend for a further year.

More information

Spend profile

This table displays the spend profile of the notice
Financial year Budget
2018/2019 £20,000
2019/2020 £20,000

Attachments

Links

About the buyer

Contact name

Geoff Wright

Address

Priestley House
Priestley Road
Basingstoke
RG24 9NW
England

Telephone

07754 544 880

Email

geoff.wright@college.pnn.police.uk

Website

www.college.police.uk