Published date: 24 March 2017

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 24 April 2017

Contract summary

Industry

  • Gas appliance maintenance services - 50531200

  • Repair and maintenance services of mechanical building installations - 50712000

Location of contract

LE11 3TU

Value of contract

£0

Procurement reference

LU00535 (IW)

Published date

24 March 2017

Closing date

24 April 2017

Contract start date

1 August 2017

Contract end date

31 July 2019

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

It is the University's intention to invite contactors to price for planned preventative maintenance and reactive maintenance relating to campus wide gas boilers and gas appliances, generally as follows:
o Medium Temperature Hot Water Gas Fired Boilers
o Commercial Gas Fired Boilers
o Domestic Gas Fired Boilers
o Gas Fired Hot Water Heaters
o Gas Fired Radiant Heaters
o Gas Fired Air Handling Units
Effective planned maintenance is required to ensure that the University remains compliant with statutory legislation and plant remains efficient and operational with minimal breakdowns and subsequent disruption to business continuity. Reactive maintenance is required so that when breakdowns do occur they can be attended to and rectified as effectively as possible. A 24 hour, 7 day, 365 day emergency call out facility with a minimum 2 hour response time is also required as part of this contract.

The intention is for contractors to provide a fixed price tender for the planned maintenance component and fixed rates for reactive work. The fixed rates for reactive maintenance shall include labour hourly rates, call out fees (if applicable) and percentage mark ups to be applied to materials, plant and equipment. The University does however reserve the right to use directly employed maintenance staff or appoint other contractors to carry out reactive work if considered appropriate.

The University wishes to appoint a contractor that is competent to carry out the planned and reactive maintenance functions, promotes a positive health and safety culture, is effective at planning and coordinating their work, communicates effectively and provides a quality and cost effective service.

The PQQs will be evaluated according to the criteria shown in Appendix A, and the 5 Applicants which achieve the highest scores will be invited to submit a tender for a fixed 2 year contract with the option to extend for up to a further 24 months.

This tender has not been separated into lots as a single provider is required.

More information

Links

Additional text

It is the University's intention to invite contactors to price for planned preventative maintenance and reactive maintenance relating to campus wide gas boilers and gas appliances, generally as follows:
o Medium Temperature Hot Water Gas Fired Boilers
o Commercial Gas Fired Boilers
o Domestic Gas Fired Boilers
o Gas Fired Hot Water Heaters
o Gas Fired Radiant Heaters
o Gas Fired Air Handling Units
Effective planned maintenance is required to ensure that the University remains compliant with statutory legislation and plant remains efficient and operational with minimal breakdowns and subsequent disruption to business continuity. Reactive maintenance is required so that when breakdowns do occur they can be attended to and rectified as effectively as possible. A 24 hour, 7 day, 365 day emergency call out facility with a minimum 2 hour response time is also required as part of this contract.

The intention is for contractors to provide a fixed price tender for the planned maintenance component and fixed rates for reactive work. The fixed rates for reactive maintenance shall include labour hourly rates, call out fees (if applicable) and percentage mark ups to be applied to materials, plant and equipment. The University does however reserve the right to use directly employed maintenance staff or appoint other contractors to carry out reactive work if considered appropriate.

The University wishes to appoint a contractor that is competent to carry out the planned and reactive maintenance functions, promotes a positive health and safety culture, is effective at planning and coordinating their work, communicates effectively and provides a quality and cost effective service.

The PQQs will be evaluated according to the criteria shown in Appendix A, and the 5 Applicants which achieve the highest scores will be invited to submit a tender for a fixed 2 year contract with the option to extend for up to a further 24 months.

This tender has not been separated into lots as a single provider is required.

Tender documentation can be gained at the following address:
https://in-tendhost.co.uk/loughborouni/aspx/home

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Ian Williamson

Address

Loughborough University
Loughborough
Leicestershire
LE11 3TU
United Kingdom

Telephone

01509228359

Email

I.Williamson@lboro.ac.uk