Published date: 15 December 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 31 January 2024, 12pm

Contract summary

Industry

  • Planting and maintenance services of green areas - 77310000

Location of contract

NN7

Value of contract

£22,680 to £37,500

Procurement reference

RPCMOW2023-27

Published date

15 December 2023

Closing date

31 January 2024

Closing time

12pm

Contract start date

1 April 2024

Contract end date

31 March 2027

Contract type

Service contract

Procedure type

Competitive quotation (below threshold)

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

You are invited to submit a quote for cutting various areas of grass within the village of Roade.

Areas to be cut will be shown on a map.

The contract will run for a 3-year period commencing on 1st April 2024 to 31st March 2027 and the stipulated number of cuts must be carried out at regular intervals throughout the season.

Depending on growth, more frequent cuts may be required and ordered by the Parish Council. These additional cuts will be at the price shown for "Single cuts" on the tender form.

If you would be interested in being awarded the contract for a three-year period, could you please include quotes for grass cutting for the next three years on the understanding that the price remains as quoted for the season 2024/25, 2025/26, 2026/27.

All work carried out must be to the satisfaction of the Parish Council who reserve the right to terminate the contract by giving one months' notice in writing.

The successful contractor must agree to comply with the standards detailed in the specification and must forward a copy of their Public Liability insurance and herbicide certificate to the Parish Clerk before commencing the contract.

Should you have any queries would you please contact the Clerk by telephone 01604 861976 or email clerk@roadeparishcouncil.gov.uk

Please return the forms in a returned addressed envelope that can be provided, or an envelope clearly marked 'Mowing Tender' before 12 noon on 31st January 2024.

Areas to be cut:
Village verges - Mulch cutter mower, and strimmed around hedge bottoms, street furniture and street lighting poles, within the 30mph limit as per the map.
Trees to be sprayed around the base 3 times per year to prevent strimmer damage

Churchcroft Play Area - cut to a height of 25mm and strimmed around play equipment and furniture.
Monthly strim of Churchcroft Drainage gulley.
Weed kill along paths round base of trees and along perimeter fences 3 times per year.
Weedkill along end of path leading up Croft Lane at bottom of Churchcroft to A508 x 3/yr

Cemetery - Grass cuttings to be collected and removed every time, and mowings blown off grave stones to keep them clean, the Cemetery to be cut in its entirety on the day of mowing.
Special care to be taken when working in the cemetery.

Cemetery extension - due to be cut from Autumn 2023, so please quote for single cuts.

Memorial Green - Grass cuttings to be collected and removed every time. Special attention to be taken prior to Remembrance Day. Leaf blowing the morning of Remembrance Sunday to ensure the Memorial Green looks presentable.

Recreation Ground - To be cut to a height of 25mm and strimmed around play equipment, signs, along the perimeter and paths. All enclosed areas of play matting to be mown with care when required. Weedkilling of paths to be carried out 3 times per year.

Please quote for up to 18 cuts per year as well as a price per single cut for each area.

More information

Attachments

  • Tender letter.pdf
  • Notice of planned procurement
  • Tender letter - outlining the tender process.
  • Grass cutting map.pdf
  • Technical specifications
  • Map showing areas to be mowed. The cemetery extension is the triangular/rectangle area shown next to the current rectangular cemetery.
  • mowing tender quote.pdf
  • Bidding documents
  • Document to quote/tender for work to be returned in an envelope marked 'Mowing Tender' (or one can be provided upon request).

Additional text

Please contact Parish Clerk if you have any questions, would like to meet with a representative and/or require a return addressed envelope.

About the buyer

Contact name

Alison Reynolds

Address

Mowing Tender - Roade Parish Council
PO Box 847
Northampton
NN79AB
England

Telephone

01604 861976

Email

clerk@roadeparishcouncil.gov.uk

Website

www.roadeparishcouncil.gov.uk