Published date: 18 June 2019

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 15 June 2018

Contract summary

Industry

  • School cleaning services - 90919300

Location of contract

CM15 8RY

Value of contract

£456,000

Procurement reference

2019/S 109-266303

Published date

18 June 2019

Closing date

15 June 2018

Contract start date

22 October 2018

Contract end date

31 August 2021

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful Supplier will be required to provide cleaning services for Shenfield High School.

Client objectives:

1. The Client is looking for a fixed price contract cost;

2. The Client is now seeking proposals to maintain and improve the cleaning services while remaining cost effective and affective for the entire school community.

There are approximately 1 200 students present on site.

The contract being tendered is for 36 months in duration from the commencement of half term in October 2018 until August 2021.

The contract is fixed price with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer.

Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Client. The Client require that the tendered amount of hours are worked at all times.

The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide a clean school that is fit for purpose and that the Supplier is proactive in the management of the contract.

More information

Previous notice about this procurement

Shenfield High School - Tender for Cleaning Services

  • Opportunity
  • Published 14 May 2018, last edited 14 May 2018

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/shenfield_high_school

The closing date for receipt of the Selection Questionnaire is 15.6.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Award information

Awarded date

25 September 2018

Contract start date

22 October 2018

Contract end date

31 August 2021

Total value of contract

£484,125.38

This contract was awarded to 1 supplier.

Churchill Contract Services Ltd

Address

Harpenden
United Kingdom

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

The Litmus Partnership

Address

Shenfield High School
Alexander Lane
Shenfield
CM15 8RY
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.shenfield.essex.sch.uk/