Published date: 1 June 2016
This notice was replaced on 1 June 2016
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 18 April 2017)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Security services - 79710000
Office, school and office equipment cleaning services - 90919000
Location of contract
South West
Value of contract
£1,200,000
Procurement reference
2016/S 104-185428
Published date
1 June 2016
Closing date
1 July 2016
Contract start date
1 January 2017
Contract end date
31 July 2020
Contract type
Service contract
Procedure type
Restricted procedure
A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The successful tenderer will be required to provide cleaning and security services to the whole of the Weston College Group. The Weston College Group is a recently established Multi Academy Trust (MAT) which includes currently the following properties where the successful contractor will be required to deliver a service and meet the requirements of the specification from the contract commencement.
The various campuses within Weston College comprise of:
- Knightstone Road Campus;
- University Campus;
- South West Skills Campus;
- Law and Professional Services Academy;
- Weston Bay Hotel;
- Engineering;
- Hans Price is the Conference and Events Centre;
- Winter Gardens.
Academies also within the Weston College Group currently include:
- North Somerset Enterprise Technology College;
- St Katherine's School;
- Bristol Futures Academy.
The contract being tendered is for three years in duration from 1.8.2017 until 31.7.2020, with the option to extend for a further term and will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. However, please note that the contract at St Katherine's School will commence on 1.1.2017 and be for 3 years and 7 months until 31.7.2020.
The provision of security services is limited to a small number of campuses within the Weston College Group and will include a manned presence at various times of the day as detailed within the tender specification. It is believed there will be few campuses within the Weston College Group that require a security service moving into this contract period and the provision for these services will be included within the main specification for cleaning services.
Tender submissions will only be considered for the supply of both services and this will not be split into the component parts of cleaning and security. The successful contractor must hold all the relevant statutory requirements at the point of tender submission to enable them to operate a security provision within the Weston College Group.
The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide an environment that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved on all sites and that the frequency of service delivered is as detailed within the tender specification.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of services within the facilities for the Group. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for students, staff and visitors.
Further information is available within the PQQ Documentation.
More information
Links
-
- http://www.litmuspartnership.co.uk/project/weston_college_group
- Tender notice
- PQQ Documentation ~ Weston College Group
Additional text
-
Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/weston_college_group
The closing date for receipt of the Pre-Qualification Questionnaire is 1.7.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
About the buyer
Contact name
The Litmus Partnership
Address
Weston College Group
Knightstone Road
Weston-super-Mare
BS23 2AL
England
Website
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