Published date: 1 June 2016

This notice was replaced on 22 November 2016

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 22 November 2016)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Office, school and office equipment cleaning services - 90919000

Location of contract

BS3 2JL

Value of contract

£435,000

Procurement reference

2016/S 104-185563

Published date

1 June 2016

Closing date

1 July 2016

Contract start date

1 January 2017

Contract end date

31 December 2019

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful tenderer will be required to provide cleaning services in the South West Bristol Cooperative Learning Trust's member schools.

Initially this is solely at the following location: Ashton Park School, Bristol, BS3 2JL - currently there are 1 197 pupils and 220 teaching and support staff at Ashton Park.

The Trust expects the successful tenderer to evidence, through their bid, how they shall support and complement its Cooperative values.

The South West Bristol Co-operative Learning Trust aims to support young people and their families to raise standards of achievement, to raise aspirations, to provide additional motivating experiences and to challenge all learners to achieve more than they ever thought possible. We aim to share the expertise, views, expectations, resources and experience of all stakeholders, including young people, parents and carers, teaching and support staff, and members of the community.

The cleaning contract being offered will commence on 1.1.2017 for an initial period of 3 years, concluding on 31.12.2019, with the opportunity to extend for a further period at the discretion of the governing body. This is the first time the market has been tested for the in-house cleaning service.

This contract will be fixed price in nature with the successful contractor guaranteeing both the number of input hours to the contract and the quality of cleaning provision, which includes external window cleaning twice per annum.

We are seeking a suitably experienced contractor who has current experience of working within the secondary school or HE/FE market place, ideally with a strong operational base within the Bristol or South West area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term.

The scope of the contract covers all cleaning provision within the adjacent School buildings. The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within the School on the contract performance. The school is open for 195 academic and inset days, the sports centre for 362 days. There are significant and growing evening and weekend lettings requirements.

The projected cost of cleaning for the current year is circa 145 000 GBP for all buildings on the campus at Ashton Park School, however it is believed that through equipment and cleaning material innovation and the effective recruitment, training and supervision of cleaning staff there is opportunity for improvement. The focus of our requirement is equally for a high quality cleaning service, fully compliant to the agreed specification at all times.

Please Note: Further properties may be added to the contract during the tender process and during the life of the contract.

More information

Links

Additional text

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/swbclt_ashton_park_school

The closing date for receipt of the Pre-Qualification Questionnaire is 1.7.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

South West Bristol Cooperative Learning Trust, Ashton Park School
Blackmoors Lane, Bower Ashton
Bristol
BS3 2JL
England

Email

pqq@litmuspartnership.co.uk

Website

http://swbclt.org.uk/