MFDs

Contract summary

Industry

• Printed matter and related products - 22000000

• Office and computing machinery, equipment and supplies except furniture and software packages - 30000000

• IT services: consulting, software development, Internet and support - 72000000

Location of contract

NE4 9YH

Value of contract

£150,000

Procurement reference

DPSFC-050

Published date

28 May 2025

Closing date

2 September 2024

Closing time

12pm

Contract start date

1 December 2024

Contract end date

31 August 2028

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

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Description

1. BACKGROUND

Bishop Bewick Catholic Education Trust

1.3.1 Bishop Bewick Catholic Education Trust was established in 2020 and has grown rapidly to its current size of 39 schools across Newcastle upon Tyne, North Tyneside & Northumberland. Our mission is to ensure that all children in our schools experience the best education possible. Part of this mission is to ensure that our partnerships with contractors support the best possible outcomes for our pupils and staff and offer good value for money in a consistent manner across all our school sites.

1.3.2 Our Vision - Together, we are greater than the sum of our parts.
1.3.3 Our Mission - A great education has the power to transform lives through:
1.3.4 Opportunity - to provide excellent education for our children and to be drivers for social justice in our schools.
1.3.5 Love - everyone feels parts of the wider Trust, not just their individual school
1.3.6 Collaboration - By harnessing the strengths we have collectively, we have so much more capacity to support and improve the education of all children within Bishop Bewick
1.3.7 Development - everyone is valued and cared for as if one family
1.3.8 Aspiration - we believe each individual is unique and has their own purpose in life


2. OBJECTIVE

2.1 This FC sets out the requirements of this procurement and provides information on how the tender process will be managed. It also explains the clarification process and confirms the process that will be used to evaluate Tender(s).

2.2 Bishop Bewick CET aims to deliver the following objectives through this procurement:
• Improved use of technological solutions to deliver an efficient and convenient service for end users
• Improved printing speeds and quality
• Achieving best value for money
• Changing printing cultures to reduce waste and improve energy efficiency measures




2.3 This Further Competition is for Wave 1 which includes 18 schools who have initial requirements. These schools have at least one contract due to expire prior to 31st August 2026. Details on the schools, the number of devices and monthly print volumes can be found in Appendix G1.

2.4 The Trust is seeking to enter overall a 45-month contract with a co-terminus end date of 31st August 2028. Each leasing agreement will be entered into as part of this overall contract and will have co-terminus end date of 31st August 2028.

2.5 The Trust are looking to appoint a Supplier who will demonstrate technical competency and best value for money in relation to the Trust's requirements, as well as a focus on sustainability.

2.6 The Trust are planning on a further procurement process in 2026 to review the remaining 20 schools within a procurement for Wave 2. The list of schools in Wave 2 is provided in Appendix G2.

2.7 The tender is for a third-party provider to provide the provision of MFD's for the following schools within BBCET.

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Award information

Awarded date

5 November 2024

Contract start date

1 December 2024

Contract end date

31 August 2028

Total value of contract

£150,000

This contract was awarded to 1 supplier.

SAPPHIRE PRINT SOLUTIONS LIMITED

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About the buyer

Contact name

Charlotte Rudd

Address

BISHOP WILKINSON HQ CATHOLIC EDUCATION TRUST
SUNDERLAND
SR53NY
England

Telephone

07593447384

Email

charlotte.rudd@ecservices.org.uk