Published date: 17 October 2018

Last edited date: 17 October 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 6 November 2018

Contract summary

Industry

  • Architectural, engineering and surveying services - 71250000

  • Architectural and building-surveying services - 71251000

  • Building surveying services - 71315300

    • Surveying services - 71355000

    • Survey services - 79311000

    • Survey conduction services - 79311200

    • Survey analysis services - 79311300

Location of contract

B69 3DB

Value of contract

£0

Procurement reference

SCC 185

Published date

17 October 2018

Closing date

6 November 2018

Contract start date

1 April 2019

Contract end date

31 March 2023

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Sandwell Metropolitan Borough Council (SMBC) is seeking tenders from qualified specialists to
undertake detailed surveys of approximately 54 high rise dwelling blocks.
Sandwell MBC is located within the West Midlands Conurbation. This tender is being sought by
Urban Design and Building Services based at Sandwell Council House, Oldbury.
Urban Design and Building Services (UDBS) operates as a large multi-disciplinary practice dealing
with all aspects of Urban Design and Property Maintenance for all Council owned buildings and
some external clients within and outside of the borough. UDBS are responsible for the design and
maintenance related services to over 300 major sites comprising Schools, Public Libraries, Sports
Facilities, Community Centres, Day Centres, Youth Centres, Office Accommodation, Low and High
Rise Residential Properties and Public Open Spaces. These sites in many instances contain a
number of discrete buildings.
UDBS provides the lead role in all aspects of the commissioning and coordination of construction
related design and maintenance services for the Council and are regarded as a valuable resource
for building design and maintenance related services.
The Council requires a qualified specialist to undertake detailed external surveys of approximately
54 high rise dwelling blocks, over a FOUR year period from April 2019 to March 2023, all as detailed
in the attached documents and summaries below:
a. The external inspection of high rise blocks of flats from abseil points or externally accessed,
to determine the structural integrity of the blocks and to provide a detailed written report,
providing recommended solutions, specifically the condition of the following major elements:
Masonry - concrete & brickwork
Windows/Doors/Curtain Walls/Rendered panels & coatings
Balconies - asphalt/drainage/balustrades
Roofs & Lift housings - water-tightness & drainage defects
Metal corrosion
Other minor areas - as identified in individual block specifications
b. The written reports contained on a Compact Disc are to include the following elements -
Refer also to Appendix 5, Schedule of Works File attached to the tender document:
A detailed report, including recommendations and written in plain English.
A schedule of defective elements, cross-referenced to the report
A photographic record of the defective elements
Laboratory testing & chemical analysis
The provision of drawings in AutoCAD format
Method statements
c. The removal & making good of any loose external elements posing risk to public, as
emergency repairs
d. The provision The provision of surveys & reports in the following specific areas:
Thermographic studies
Radio Frequency (RF) Surveys
[IL0: UNCLASSIFIED]
Page 5 of 14
In order to match the Council's repairs and improvements programme, the Survey Works will be
phased over a FOUR year period. The services provi...

More information

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Additional text

Provision Of External Surveys To High Rise Dwelling Blocks In Various Locations

Sandwell Metropolitan Borough Council (SMBC) is seeking tenders from qualified specialists to
undertake detailed surveys of approximately 54 high rise dwelling blocks.
Sandwell MBC is located within the West Midlands Conurbation. This tender is being sought by
Urban Design and Building Services based at Sandwell Council House, Oldbury.
Urban Design and Building Services (UDBS) operates as a large multi-disciplinary practice dealing
with all aspects of Urban Design and Property Maintenance for all Council owned buildings and
some external clients within and outside of the borough. UDBS are responsible for the design and
maintenance related services to over 300 major sites comprising Schools, Public Libraries, Sports
Facilities, Community Centres, Day Centres, Youth Centres, Office Accommodation, Low and High
Rise Residential Properties and Public Open Spaces. These sites in many instances contain a
number of discrete buildings.
UDBS provides the lead role in all aspects of the commissioning and coordination of construction
related design and maintenance services for the Council and are regarded as a valuable resource
for building design and maintenance related services.
The Council requires a qualified specialist to undertake detailed external surveys of approximately
54 high rise dwelling blocks, over a FOUR year period from April 2019 to March 2023, all as detailed
in the attached documents and summaries below:
a. The external inspection of high rise blocks of flats from abseil points or externally accessed,
to determine the structural integrity of the blocks and to provide a detailed written report,
providing recommended solutions, specifically the condition of the following major elements:
Masonry - concrete & brickwork
Windows/Doors/Curtain Walls/Rendered panels & coatings
Balconies - asphalt/drainage/balustrades
Roofs & Lift housings - water-tightness & drainage defects
Metal corrosion
Other minor areas - as identified in individual block specifications
b. The written reports contained on a Compact Disc are to include the following elements -
Refer also to Appendix 5, Schedule of Works File attached to the tender document:
A detailed report, including recommendations and written in plain English.
A schedule of defective elements, cross-referenced to the report
A photographic record of the defective elements
Laboratory testing & chemical analysis
The provision of drawings in AutoCAD format
Method statements
c. The removal & making good of any loose external elements posing risk to public, as
emergency repairs
d. The provision The provision of surveys & reports in the following specific areas:
Thermographic studies
Radio Frequency (RF) Surveys
[IL0: UNCLASSIFIED]
Page 5 of 14
In order to match the Council's repairs and improvements programme, the Survey Works will be
phased over a FOUR year period. The services provided in each phase will take place in the period
of October to January, for a maximum period of 16 weeks in each case. Contractors are invited to
programme the works at their discretion, but within the period stated.
Tender selection will be based on a Price assessment only to determine the most economically
advantageous tenders.
Historically the volume of works delivered through previous schemes, are typically valued at
between £ 30,000 to £ 40,000 per annum.
The Council accepts no liability in respect of any financial or contractual consequences (including
but not limited to loss of profit) incurred by the Contractor as a result of the amount of work ordered
or not ordered to be undertaken under the contract.
Tenders are to be invited on the basis of a four year contract with no option to extend.

The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal.

From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the Quotation document or other related documents.

In Order To View a On-Line Questionnaire (if applicable) or Submit a Quotation, you will be required to` Opt-In`.

Please be mindful that if you are cut and pasting your question responses onto the On-Line Questionnaire that you do so from a notepad document, this is due to the fact that some special characters are not accepted within the On-Line Questionnaire.

For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the `Guidance for Suppliers` section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal.

If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810.

Closing date: Tuesday 6th November 2018 at 15:00hrs


Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Ellen Painter

Address

Freeth Street
Oldbury
West Midlands
B69 3DB
United Kingdom

Telephone

0121 569 2445

Email

ellen_painter@sandwell.gov.uk