Published date: 14 October 2022
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Agricultural, forestry, horticultural, aquacultural and apicultural services - 77000000
Location of contract
WR9 8DS
Value of contract
£100,000 to £130,000
Procurement reference
Droitwich Spa Town Council -Municipal Ornamental Planting 3 years contract
Published date
14 October 2022
Closing date
7 November 2022
Closing time
12pm
Contract start date
1 January 2023
Contract end date
31 December 2025
Contract type
Service contract
Procedure type
Competitive procedure with negotiation (above threshold)
Anyone may ask to participate, but only those who are pre-selected will be invited to submit initial tenders and to negotiate.
This procedure can be used for procurements above the relevant contract value threshold.
This is an accelerated procedure.
Justification
Existing contract now subject to renewal and requires detailed consideration and planning for Winter planting, spring bulbs and summer displays & baskets in the town. Anticipated that options and interest should be reviewed and considered by Council early November to accord with timescales for supply and service provision of the 3 years going forwards.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Contract to supply and service all aspects of Municipal Planting arrangements for Droitwich Spa Town Council. This comprises ornamental outside seasonal planting displays in areas of the public realm. The annual calendar for the schedule is winter planting, spring bulbs and summer displays with hanging baskets (approximately 150 units). The planting areas are large formal beds (St Richard House gardens, Ledwych Island and Primsland Way and additional fixed planters at various locations - traffic islands, Victora Square and through the Town Centre. Contract is for the sourcing, supply, planting, installation and all associated care and maintenance- including presentation, dead heading, clearance and regular watering through the seasons. Some lawn mowing and general maintenance also included within the specified requirements for the St Richards House Gardens location. Planting arrangements including type of flowers, plants and colour variations to be specified through arrangement with the Town Council. By example the 2022 summer theme was red, white & blue floral displays specifically to mark the Late Queen Elizabeth II - Platinum Jubilee Celebrations and similar special arrangements are made every autumn for planters at the Town war memorial /cenotaph to mark the Remembrance period.
Interest should be registered through the Town Council Offices at St Richards House (01905 774258) and/or by contacting the Town Clerk by email at mark.keld@droitwichspa.gov.uk
A full overview including an escorted walk through of the different locations for the planting will be provided on request and by arrangement as necessary.
Award information
Awarded date
1 October 2019
Contract start date
1 October 2019
Contract end date
30 September 2022
Total value of contract
£92,865
This contract was awarded to 1 supplier.
Acorn Environmental Care Ltd
Address
52a New Street, Quarry Bank, Brierley Hill, West Midlands, DY5 2AZ
Reference
No reference - partnership
Value of contract
£92,865
Supplier is SME?
Yes
Supplier is VCSE?
No
Additional details
-
the awarded contract value in 2019 running to autumn 2022 is £92,865 based on 3 annual costs of £30,955.00 for the supply , care and maintenance as described.
Previously the Town Council maintained the arrangement with a long standing commercial service provider who ceased trading in 2018. In early 2019 difficulties arose finding an alternative Service Provider or interest. A national franchise was awarded for the summer 2019 arrangements with a month's notice clause. The service provided proved to be unsatisfactory and necessitated termination from September 2019. The existing three years contract which has now reached the renewal option stage was awarded following recommendation and referral with no other interest parties at that time.
About the buyer
Contact name
Mark Keld
Address
St Richards House, Victoria Square
Droitwich Spa
Worcestershire
WR98DS
England
Telephone
01905 774258
Website
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Closing: 7 November 2022, 12pm
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