Published date: 8 October 2024

Closed future opportunity - This means that a potential contract has passed its approach to market date. A buyer can choose to consider any supplier interest or convert this notice into an opportunity ready for live procurement.


Approach to market date: 21 October 2024

Contract summary

Industry

  • Library and archive services - 92510000

  • Library services - 92511000

  • Archive services - 92512000

Location of contract

SW1A 0AA

Value of contract

£220,000 to £270,000

Procurement reference

CF-0004700DWS000000R8r72AC

Published date

8 October 2024

Approach to market date

21 October 2024

Contract start date

3 March 2025

Contract end date

2 March 2026

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

The House of Lords Library invites tender applications from qualified suppliers to undertake a comprehensive audit and/or subsequent interventive conservation of the House of Lords Library's Palace of Westminster print collections and physical holdings. The findings of the audit will determine the condition of the collections and recommendations for decant packing and interventive conservation requirements. Subsequently, the Library will use this data to estimate the cost of packing materials and how long each collection will take to pack and move. The collection audit will cover the assessment of approximately 2,114 linear meters equating to approximately 80,000 items (the majority of which are modern 20th/21st century bindings). The estimated amount of recommended conservation work equates to approximately 1,600 items ranging in complexity: from under 2 hours of work to over 8 hours of work. The selected supplier/s appointed to the framework will be responsible for conducting the audit, preparing a summary report, and providing actionable recommendations to improve preservation and/or undertaking recommended interventive conservation treatment/s to make the collection safe to be moved.

There will be an information day onsite at the Houses of Parliament on Friday 22nd November 2024 to discuss further details and offer an insight into the context of the collections and their locations. This is an opportunity for potential tenderers to ask questions and gather further information.

Please contact pcd@parliament.uk to confirm your interest in this future procurement and to confirm your attendance at the onsite information day on Friday 22nd November 2024.

About the buyer

Contact name

Emily James

Address

UK Parliament
Westminster
SW1A 0AA
GB

Email

pcd@parliament.uk