Published date: 22 September 2022

This notice was replaced on 12 January 2023

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 12 January 2023)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Doors - 44221200

Location of contract

England

Value of contract

£120,000

Procurement reference

SWINDON001-DN634148-15322811

Published date

22 September 2022

Closing date

27 October 2022

Closing time

3pm

Contract start date

1 January 2023

Contract end date

31 December 2023

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Service and Maintenance of Automatic Doors

Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of the service and maintenance of automatic doors.

Swindon Borough Council are looking to engage with an experienced contractor to provide responsive and scheduled bi-annual maintenance of its Automatic doors.
The Council expects the contractor to repair any faulty automatic doors as and when required, with an all-inclusive service. This all-inclusive service should include all call out, fault investigation, repairs, labour and materials, travel and related costs during the duration of the contract.
It should be noted that the contract shall comprise of the inspection, ongoing maintenance and repair of automatic doors, both planned servicing and also remedial works are within the scope of this contract. This may require 24 hours, 7 days a week (including weekend and Bank Holidays) working.

The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the RFQ documents. Estimated contract spend is between £40,000 and £45,000 across the initial 1 year contract term and between £120,000 and £135,000 across the potential total 3 year contract term.

Full details relating to the Services are provided in the RFQ documents.

To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com

RFQ clarifications to be submitted in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 17th October 2022, 15:00 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal.

RFQ Responses are required to be submitted no later than 27th October 2022 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/

Please note that this project has been advertised on Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN634118

No Tender submissions will be considered without completing the RFQ documents in full including attachments and returning them in alignment with the instructions within the RFQ documents.

More information

Links

About the buyer

Contact name

Jodie Wakefield

Address

Swindon Borough Council, Civic Offices
Euclid Street
Swindon
SN1 2JH
England

Telephone

+44 7392102892

Email

JWakefield@swindon.gov.uk

Website

http://www.swindon.gov.uk/