Published date: 8 November 2019

This notice was replaced on 4 May 2020

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 4 May 2020)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Hotel services - 55100000

  • Road transport services - 60100000

  • Railway transport services - 60200000

    • Pipeline transport services - 60300000

    • Air transport services - 60400000

    • Supporting and auxiliary transport services; travel agencies services - 63000000

Location of contract

Any region

Value of contract

£15,000

Procurement reference

ITT_1920_001

Published date

8 November 2019

Closing date

4 December 2019

Contract start date

31 January 2020

Contract end date

31 January 2022

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Westminster Foundation for Democracy (WFD) is looking to procure the services of a Corporate Travel Management company with an online booking system to assist staff with all of their travel and accommodation requirements, both domestic and international.

Due to the nature of the work WFD carries out, more than 50% of our staff travel on a regular basis both locally in the UK and overseas to a diverse range of countries and the organisation spent just over one million pounds on travel last financial year. For the logistical arrangements of these business trips, WFD needs the services of a provider that can facilitate both an individual's travel arrangements and group trips.

The successful bidder will provide the following services: visas; travel; transfers and hotel bookings with no guaranteed minimum annual expenditure on travel and accommodation. This will need to be reflected in a flexible cost and billing structure.

In particular, WFD is looking for a provider that has an effective online booking tool that conforms with our Travel Policy and Authorisation requirements, to enable staff to book their own travel if they wish to. Additionally, we require dedicated agents on hand to help with any queries or to book travel for staff who prefer to book through this method.

Information on how to bid for this tender, including full specification, terms and conditions, and supplier questions and answers can be found on the tender notice and instructions (linked below).

More information

Links

About the buyer

Contact name

Katherine Awit

Address

Artillery House, 11/19 Artillery Row
London
SW1P1RT
England

Telephone

02077991311

Email

procurement@wfd.org