Published date: 29 November 2022

Last edited date: 29 November 2022

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 3 January 2023, 5pm

Contract summary

Industry

  • Repair and maintenance services - 50000000

Location of contract

SL0 9ND

Value of contract

£30,000 to £45,000

Procurement reference

004/2022

Published date

29 November 2022

Closing date

3 January 2023

Closing time

5pm

Contract start date

1 April 2023

Contract end date

31 March 2026

Contract type

Service contract

Procedure type

Competitive quotation (below threshold)

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Ivers Parish Council

Street lighting maintenance specification

Tenders are sought for the maintenance of existing and any future street lights in lver Parish to the following specification.

1. The tenders are from the 1st April 2023. Quotes are sought for a contract time period of three years.

2. A full list of lights is supplied with this documentation. Current lighting stock is approximately 550 heads (including five columns with double heads).

The majority are on 5 metre aluminum columns [8] are on brackets fitted to Southern Electric poles
[9] are on garage/house walls.
[4] 8m Hinged column }
[5] 6m Hinged column } lver Heath Recreation Ground Only
[6] 6m Hinged column }
[2] 6m Hinged post top column }
[5] 5m Hinged post top column }

3. Routine maintenance requirements are:

An annual clean of all light fittings.

Any lamp failures must be replaced with the recommended unit/current standard.

Prices should be submitted as a total price per column for each year. This price will be extended to any future columns added to The Ivers Parish Council stock during the contract period.

It is The Ivers Parish Council's policy to try to maintain a standard of LED heads on 5 metre columns for standard streetlight installations to simplify maintenance work.

Payment will be made monthly in arrears as one twelfth of the annual price quoted on receipt of a VAT invoice [or quarterly- pro rata].

4. Additional work

During the period of the contract additional work may be required to move columns, handle knock downs and replace equipment damaged by third parties.

Specifications for Columns and Fittings

5M Fabrikat steel galvanized columns

SM ALC Aluminium columns

lver Parish Council Pattern 7 Bends Phosco 567 LED and minicell Phillips LED Head
Urbis Pilzeo 16 LED lantern with 35 lux electronic photocell Lamps to be replaced to the current recommended standard


Variations to the above will only be discussed should the criteria be similar, and the quality the same or better. The Ivers Parish Council reserves the right to refuse alternatives.

More information

Attachments

  • Inventory spreadsheet Nov 2022.pdf
  • Bidding documents
  • This is the Inventory as at 29th November 2022. There are some LED replacements being carried out before the end of March 2023.

About the buyer

Contact name

Jeremy Day

Address

45B High Street
IVER
SL09ND
England

Telephone

01753655331

Email

deputyclerk@iversparishcouncil.gov.uk

Website

www.iversparishcouncil.gov.uk