Published date: 22 December 2020

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 1 March 2021, 5pm

Contract summary

Industry

  • Lighting equipment and electric lamps - 31500000

Location of contract

HP13

Value of contract

£35,000

Procurement reference

Downley Parish Council 2021/1

Published date

22 December 2020

Closing date

1 March 2021

Closing time

5pm

Contract start date

1 April 2021

Contract end date

30 April 2021

Contract type

Works

Procedure type

Competitive quotation (below threshold)

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Overall Purpose of Commission
Downley Parish Council (DPC) plan to upgrade their footway and street lighting stock in the village.

Project Objectives and Outputs
Objectives
1. DPC wishes to replace all sodium lanterns with LED fittings to illuminate footpaths and road
areas using existing columns in their current locations. Where lanterns are mounted on
wooden poles, new pole brackets will be required to mount the new LED fitting.
2. It is hoped that the project will greatly improve visibility leading to safer paths for residents,
lower maintenance and running costs and an improved carbon footprint.

Outputs
1. DPC will agree a programme and start date with the successful tenderer who will then be
responsible for working to the agreed programme.
2. During the works the successful tenderer will be expected to attend weekly meetings to
monitor progress.
3. The successful tenderer will only use their own trained labour or suitable subcontractors
which they have previously approved. Equipment used shall comply with all relevant British
Standards. Installation methods shall comply with BS 7671:2018 IET regulations.
4. The successful tenderer will be completely responsible for compliance with all health and
safety requirements including Construction and Design Management (CDM) if required. This
includes responsibility for any subcontractors or specialists being engaged on the contract.
5. The successful tenderer will be responsible for the full management of the local Distribution
Network Operator (DNO) service works where required and all traffic management.
6. On completion of the contract, the successful contractor will hand over to DPC a completed
contract manual containing details of the luminaires, columns, and electrical warranties, etc.
7. Any queries regarding the content or specification contained in this document should, in the
first instance, be referred to the Parish Clerk via email at clerk@downleyparishcouncil.org.
8. Any unresolved queries or assumptions made regarding the work required must be clearly
set out in the tenderer's priced response.

Controls
All high-level luminaires are to be programmed with constant light output (CLO) to maintain the
original installed lighting level and turn on at 35 lux and off at 18 lux.
"All-night" controllers to have stepped dimming to 70% level from 2300 to 0300 then to 30% from
0300 to 0500.

The tender shall be made on the Form of Tender provided and signed by the Tenderer.
All Contract Documents, together with these Instructions and completed Form of Tender
should be sent by registered post or delivered by hand to the address below.
Tender for 'LED Replacement Lighting Project'
The Clerk
Downley Parish Council
Community Centre
School Close, Downley, High Wycombe
Buckinghamshire
HP13 5TR
clerk@downleyparishcouncil.org

More information

Attachments

About the buyer

Contact name

Michael Kennedy

Address

Downley Community Centre
School Close, Downley
High Wycombe
HP13 5TR
England

Telephone

01494 257711

Email

clerk@downleyparishcouncil.org