Published date: 22 February 2024

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 29 September 2023, 12pm

Contract summary

Industry

  • Library automation equipment - 30238000

  • Library equipment - 39155100

  • Library software package - 48160000

Location of contract

United Kingdom

Value of contract

£10,000,000

Procurement reference

350_23

Published date

22 February 2024

Closing date

29 September 2023

Closing time

12pm

Contract start date

19 November 2023

Contract end date

18 November 2025

Contract type

Supply contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

ESPO is seeking to renew its framework agreement for Library Hardware Solutions. This includes the provision of library RFID equipment and out of hours library technology. Suppliers shall also be able to offer a full range of associated services including installation and multi-year support and maintenance packages.

Lot 1 - Library RFID Solutions
Lot 2 - Out of Hours Library Technology

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.

As part of the on-going contract management process, during the period of the Framework Agreement, ESPO shall monitor the financial stability of the awarded Suppliers by reference to credit rating agency reports. ESPO shall obtain a credit score for the Supplier on or before the Framework start date as a base score and where a significant change in the credit score is identified over the life of the Framework Agreement, ESPO reserves the right to investigate the reasons for this significant change. Depending on the severity of the changes, it will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement.

More information

Previous notice about this procurement

350_23 Library Hardware Solutions

  • Opportunity
  • Published 25 August 2023

Links

Additional text

As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.

ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.

Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only.

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

Award information

Awarded date

19 January 2024

Contract start date

19 January 2024

Contract end date

18 January 2026

Total value of contract

£10,000,000

This contract was awarded to 6 suppliers.

Bibliotheca Limited

Address

Landmark House, Station Road, Cheadle Hulme, Stockport, SK8 7BS

Reference

Companies House number: 02983151

Supplier is SME?

Yes

Supplier is VCSE?

No

D-Tech International Limited

Address

Building 136, Betwaters Parks, Rendlesham, Woodbridge, Suffolk, IP12 2TW

Reference

Companies House number: 04436097

Supplier is SME?

Yes

Supplier is VCSE?

No

Good With Devices Ltd (GWD)

Address

178 Shoreham Street, Sheffield, South Yorkshire, S1 4SQ

Reference

Companies House number: 04697344

Supplier is SME?

Yes

Supplier is VCSE?

No

Lyngsoe Systems Limited

Address

Unit 2 Long Bennington Business Park, Main Street, Long Bennington, Lincolnshire, NG23 5JR

Reference

Companies House number: 05005987

Supplier is SME?

Yes

Supplier is VCSE?

No

Nexbib Solutions Ltd

Address

20-22 Wenlock Road, London, N1 7GU

Reference

Companies House number: 13438377

Supplier is SME?

Yes

Supplier is VCSE?

No

SB Electronic Systems Limited

Address

Arden House, 7 Arden Grove, Harpenden, Hertfordshire, AL5 4SL

Reference

Companies House number: 00920069

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Contact name

Food, Communities and Technology Procurement Team

Address

Barnsdale Way, Grove Park, Enderby
LEICESTER
LE19 1ES
England

Email

tenders@espo.org

Website

http://www.espo.org/