Published date: 3 October 2019

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 28 October 2019

Contract summary

Industry

  • School catering services - 55524000

Location of contract

West Midlands

Value of contract

£1,965,000

Procurement reference

2019/S 186-452372

Published date

3 October 2019

Closing date

28 October 2019

Contract start date

1 April 2020

Contract end date

31 March 2025

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful Supplier will be required to provide catering services at the following eight locations:

- Penn Hall Special School ~ WV4 5HP
- Graiseley Primary School ~ WV2 4NE ~ delivered service
- PRU Lawnswood Campus ~ WV4 6SR ~ delivered service, 3 catering outlets
- Stowlawn Primary School ~ WV14 6EH ~ shared kitchen with Green Park Special School
- Green Park Special School ~ WV14 6EH
- Holy Trinity Catholic Primary School ~ WV14 7PD
- Castlecroft Primary School ~ WV3 8HS
- Jesson's Church of England Primary School ~ DY1 2AQ

Full details in relation to these schools can be found on their individual web sites.

Services 4 Schools (S4S) Ltd have been commissioned by the school cluster Clients to coordinate this project to ensure Best Value principles are achieved. The Litmus Partnership are working in partnership with S4S to manage the tender process and to assist with protocols that need to be in place throughout the tender management process.

The catering services provisions at all 8 schools have not been market tested in recent years and to ensure Best Value principles are applied the Clients have made the decision to tender their catering services.

Not all of the schools have their own kitchen facilities, as detailed above, and it is expected that the successful Supplier will have the experience and ability to offer this type of service.

In addition to this, three of the schools have SEN requirements and this should be taken into account when completing the tender submission. The PRU Lawnswood Campus also requires both a primary and secondary meal provision due to the age range of its students.

Current pupil roll numbers across all 8 sites is circa 1 600.

Approximate daily meal numbers served are circa 900 including cash and Free School Meals.

The estimated annual turnover value based on the current Universal Free School meal allowance across all 8 locations is circa £393k per annum including Universal Free School Meals, Free School Meals and cash sales. Current uptake levels vary across all sites and the Clients firmly believe that with improved choice and quality there is a real opportunity to increase levels of uptake.

For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract where applicable.

The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the Clients on contract performance. It is imperative that an open book policy is offered to ensure that each School has total clarity on financial performance.

The Clients are seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify 'Best Value' and work in partnership with the chosen Supplier going forward.

Please note: This contract will be awarded as a single lot.

Further information is provided in the SQ Document.

More information

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/s4s_schools_cluster/

The closing date for receipt of the Selection Questionnaire is 28.10.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

S4S Schools Cluster
West Midlands
WV4 5HP
England

Email

pqq@litmuspartnership.co.uk