Published date: 12 February 2025

Last edited date: 12 February 2025

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 21 March 2025, 12pm

Contract summary

Industry

  • Energy meters - 38551000

  • Gas meter installation work - 45333200

  • Billing system - 48444100

    • Repair and maintenance services of measuring, testing and checking apparatus - 50410000

    • Repair and maintenance services of measuring apparatus - 50411000

    • Repair and maintenance services of gas meters - 50411200

    • Repair and maintenance services of electricity meters - 50411300

    • Meter reading service - 65500000

Location of contract

B1 1BB

Value of contract

£0

Procurement reference

IT-100-4402-P2161

Published date

12 February 2025

Closing date

21 March 2025

Closing time

12pm

Contract start date

14 April 2025

Contract end date

13 April 2030

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

There is a requirement to source a new heat network metering and billing solution and a metering and billing agent across its heat network portfolio of 31 sites and circa 1500 properties.

The new heat network metering solution includes the following equipment:
o Heat Meter
o Payment Meter
o In Home Display
o Pre-payment Valve

The new heat network metering solution must be:
o Transferable i.e. be able to be operated by different and multiple metering and billing agents to manage risk and provide value for money
o Operate in Pay-As-You Go (PAYG) mode.
o Reliable (meter read percentage of 95%), accurate (to all metering directives and regulations) and have a 5-year warranty period (kit and installation).

The scope of works of this contract will be as follows:
1. Install and commission the new heat network metering solution, including full project management and resident engagement/communication.
2. Ongoing metering and billing service to customers
3. Account management to the Council
4. Repair and maintain the heat network metering solution; in line with warranty periods and the Council's Repair Response Times

The Contract will be awarded for an initial period of 5 years (unless terminated under the terms and conditions of contract) with the provision to extend for an additional 5 years subject to requirements and satisfactory performance.

The contract will be awarded on the following basis:
o The contract will be awarded to one supplier to deliver 100% of the contracts requirements.

The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation.

If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk

Your completed tender submission should be returned by noon on 21st March 2025 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc

More information

Links

Additional text

If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal.

Delivery Notes

Birmingham

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Commercial and Procurement Services

Address

Council House
Victoria Square
Bimingham
B1 1BB
United Kingdom

Telephone

0121 464 8000

Email

cps@birmingham.gov.uk