Published date: 20 October 2022

This notice was replaced on 20 January 2023

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 20 January 2023)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Landscaping work for parks - 45112711

  • Landscaping work for gardens - 45112712

  • Miscellaneous repair and maintenance services - 50800000

    • Landscape gardening services - 71421000

    • Weed-clearance services - 77312000

    • Parks maintenance services - 77313000

    • Grounds maintenance services - 77314000

    • Hedge trimming - 77342000

    • Litter collection services - 90511300

    • Cleaning and sanitation services - 90900000

Location of contract

BB8

Value of contract

£65,000

Procurement reference

GM1 - GM6

Published date

20 October 2022

Closing date

30 November 2022

Closing time

1pm

Contract start date

1 April 2023

Contract end date

31 March 2026

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Tenders are invited in respect of five contracts, with a duration of three to five years, and one contract with a duration of one to three years, detailed below on an individual or any combination basis effective from 1st April 2023.

Tender Closing Time and Date: 1pm, 30th November 2022
Submission of Tender to: Colne Town Council
Colne Town Hall
Albert Road
Colne
Lancashire
BB8 0AQ
Tender Principal Contact CTC: Gina Langley Town Clerk and Responsible Financial Officer.
Contact information: email g.langley@colnetowncouncil.org.uk
Tel 01282 332036

Site visit contact Eugene Dennison - Allotments and Administration Officer
Email. allotments@colnetowncouncil.org.uk
Tel 01282 332037

The contracts for Tender:
GM1 Monitoring, Cleaning, Painting, Repair and Maintenance of Benches (176 Benches).
GM2 Inspection, cleaning, repair and maintenance of Bus Shelters in Colne (21 Shelters).
GM3 Inspection of Playgrounds and Multi-Use Games Areas (MUGAs) Equipment and Cleaning and Maintenance of Playgrounds and MUGAs and Miscellaneous Grassed Areas in Colne (7 Playgrounds, 3 Multi Use Games Areas, 1 Kick about area and approximately 143 items of equipment/benches).
GM4 Alkincoates Park Maintenance of Grassed Areas, Hedge Rows, Internal Paths and Carriageways, litter and Waste Removal (including Dog Bins) and General Park Maintenance.
GM5 Alkincoates Park Gardening Services - Excluding Grass and Hedge Maintenance
GM6 Alkincoates Park Walled Garden Gardening Services - Excluding Hedge Maintenance.

IT IS PROPOSED THAT THE SUCCESSFUL TENDERER WILL BE ADVISED BY 12th December 2022
SCHEDULED START DATE for all Contracts is 1st April 2023.

You are invited to submit tenders for each item above on an individual or any combination of the six.

Please note that, within each document, there is a compliance section that must be met in order for the tender evaluation to proceed.

More information

Links

  • https://colnetowncouncil.org.uk/ctc/wp-content/uploads/2022/10/GM3.pdf
  • Bid submission documents
  • GM3 - Inspection of Playgrounds and Multi-Use Games Areas (MUGAs) Equipment and Cleaning and Maintenance of Playgrounds and MUGAs and Miscellaneous Grassed Areas in Colne (7 Playgrounds, 3 Multi Use Games Areas, 1 Kick about area and approximately 143 items of equipment/benches).

Additional text

Please note that, within each document, there is a compliance section that must be met in order for the tender evaluation to proceed.

The closing time and date for receipt of these tenders are fixed and are non-negotiable. It is your responsibility to ensure that any tenders submitted are received by us in time.

In considering these tenders, contained within the document is our proposed marking matrix, noting that with all of these areas, should a clear winner of the tender(s) not emerge, we will be applying some additional internal weighting, and this is entirely at the discretion of Colne Town Council (CTC) whether applied or not.

We aim to inform the successful tenderer by 12th December , with a view to an implementation meeting in week commencing Monday, 23rd January 2023 and Tenderers must be available at this time in order that we can agree practicalities of operation and final contract terms. Applicants should note that CTC standard terms and conditions as per Appendix TC1, will apply subject to any agreed amendments between the parties.

You are also asked to note that this/these contract(s) will attract financial penalties if performance does not meet specified outputs, potentially escalating to termination of the contract(s).

CTC will, at its discretion, provide an overview of where applicants may not have been successful but in broad terms only.

All costs involved in your tender preparation are for your own account and in deciding to submit any Tenders for our consideration, you hereby accept that CTC cannot be held liable for any costs so incurred by you in connection with the preparation of this tender.

CTC may accompany a tenderer on a second site visit(s) if this is required. However, the information is contained within the appendices that should enable this Tender submission to be carried out.

Should any clarification be required, you are more than welcome to contact me after Monday 31st October either by email, phone or in person (by appointment); I will do my best to clarify any issues you are not clear on. If in doing so, this reveals a significant issue not covered in the original tender documentation, I would then seek to advise all tenderers of such an issue, to ensure fairness of the process.

As part of this process you should accompany your tender submission with two written references from your existing customers as to your professional competence, reliability and suitability to carry out these proposed works.

Failure to provide references will automatically disqualify you from the tender process.
Finally, in closing, thank you in advance for taking the time to consider this tender, and I look forward to receiving it.

Please email me to confirm you have received the tender and intend to submit a response.

Yours faithfully
Gina Langley
Town Clerk and Responsible Financial Officer
Colne Town Council

About the buyer

Contact name

Gina Langley

Address

Colne Town Hall
Albert Road
COLNE
BB80AQ
England

Telephone

01282 861888

Email

g.langley@colnetowncouncil.org.uk

Website

https://colnetowncouncil.org.uk/tendering/