Published date: 3 August 2015

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 3 September 2015

Contract summary

Industry

  • Software package and information systems - 48000000

  • Industry specific software package - 48100000

  • Transaction-processing software package - 48217000

    • Miscellaneous networking software package - 48219000

    • Administration software package - 48219300

    • Document management software package - 48311000

    • Scheduling and productivity software package - 48330000

    • Scheduling software package - 48332000

    • Contact management software package - 48333000

    • Software package suites - 48422000

    • Customer Relation Management software package - 48445000

    • Time accounting or human resources software package - 48450000

    • Communication and multimedia software package - 48500000

    • Communication software package - 48510000

    • Database and operating software package - 48600000

    • Database software package - 48611000

    • Content management software package - 48783000

    • Miscellaneous software package and computer systems - 48900000

    • Office automation software package - 48920000

    • Software-related services - 72260000

    • Software support services - 72261000

    • Software development services - 72262000

    • Software implementation services - 72263000

    • Software configuration services - 72265000

    • Software consultancy services - 72266000

    • Software supply services - 72268000

Location of contract

SO17 1BJ

Value of contract

£500,000 to £750,000

Procurement reference

15/PROF/79

Published date

3 August 2015

Closing date

3 September 2015

Contract start date

1 January 2016

Contract end date

31 December 2018

Contract type

Supply contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

The University of Southampton has decided to replace its current Recruitment and Admissions CRM system and its current Direct Admissions System and procure a new, integrated system that covers the CRM as well as the Admission needs of the business. The new systems will support the university to:
Maximise our ability to communicate externally
Improve operational efficiency and effectiveness
Grow the University economy and quality
Provide personalised ICT-enabled services

Full details of the specification required can be found within the tender documentation.

Expressions of Interest must be by way of completion and return of the pre-qualification questionnaire via In-Tend by the date/time specified in IV.3.4.

This PQQ sets out the information which is required by the University in order to assess the suitability of Bidders in terms of its technical knowledge and experience, capability/capacity, organisational and financial standing to meet the requirement.

Following the analysis of pre-qualification questionnaire responses the University will seek to create a shortlist of no more than 5 bidders to be invited to Invitation to Tender stage. Bidders are advised that only organisations who score 50% or more at pre-qualification stage will be eligible to be shortlisted for progress to Invitation to Tender stage.

In evaluating Invitation to Tender responses, the University will seek the most economically advantageous tender in terms of the high-level criteria listed below. Details of the associated sub-criteria can be found within the Invitation to Tender documentation.

Description Percentage
Mandatory requirements Pass/fail
Supplementary information 10 %
Functional requirements 35 %
Non-functional requirements 25 %
Live demonstration 10 %
Pricing 20 %

All pre-qualification questionnaire responses must be uploaded onto In-Tend by no later that 12.00 noon on Thursday 3rd September. Failure to upload your response by this time may result in your exclusion from the tender process.

Under no circumstances whatsoever will the University of Southampton be liable for or pay any expenses or costs which may be incurred (whether directly or indirectly) by the tenderer in the preparation or submission of either their pre-qualification questionnaire or invitation to tender proposal.

The University of Southampton is not bound to accept the lowest offer or any tender in full or in part.

More information

Links

Additional text

Bidders are advised that the estimated total contract value, including a provision for the entire extension period, is £500,000 - £750,000.

The estimated value for the implementation and initial two years of the contract is £125,000 - £175,000.

This tender will be conducted electronically and tender documents can be downloaded from the web portal (In-Tend) provided earlier in this notice. https://in-tendhost.co.uk/universityofsouthampton.

If you are not already registered as a supplier with the In-Tend Portal, you will need to register before accessing the tender documents.

Once you have logged in as a supplier, click on current tenders and locate the tender documents by clicking on 15/PROF/79.
Further instructions for the submission of tender are below. (Please note, to preserve the integrity of the tendering procedure, all queries must made be via In-Tend).

To submit your return, please follow the instructions below:

1. Log In
2. My Tenders
3. View Tender Details
4. View Documents
5. Browse and Upload each part of your return (or Zip File)
6. Once ALL your response documents are uploaded and displayed in the - My Documents for Return - use - Submit My Return -. You are only permitted to submit once.

Expressions of Interest must be by way of completion and return of the pre-qualification questionnaire documents via the In-Tend system by closing date/time for submissions.

Is a Recurrent Procurement Type? : No https://in-tendhost.co.uk/universityofsouthampton/aspx/

About the buyer

Contact name

Suzanne Carlisle

Address

Highfield Campus
University of Southampton
Hampshire
SO17 1BJ
United Kingdom

Telephone

02380 595688

Email

s.carlisle@soton.ac.uk