Bar Hill Village Grass Cutting Contract 2021 - 2023

Contract summary

Industry

• Agricultural, forestry, horticultural, aquacultural and apicultural services - 77000000

Location of contract

CB23 8EH

Value of contract

£57,000

Procurement reference

BHPC/GR001

Published date

30 December 2020

Closing date

20 January 2021

Closing time

12pm

Contract start date

1 March 2021

Contract end date

30 November 2023

Contract type

Works

Procedure type

Open procedure (below threshold)

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

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Description

Your tender should be based upon the cutting frequency listed below from 1st March to the beginning of November, each year
SCHEDULE FOR GRASS CUTTING (see also the grasscutting map of the village)
Area A All grass within the Perimeter Road, excluding those in Area B below, and the village green (Area D), but including play areas, Thruffle Way (at the entrance) and The Fairway (Perimeter Road entrance and down each side of the road). (All season)
Once every two weeks 16 cuts in total
Area B The inside verge of the Perimeter Road, except the area between Robin Close and Acorn Avenue on the inside of the Perimeter Road - which is classed as area A (All season)
Once every two weeks 16 cuts in total
Area C All areas shown on the plan on the outside of the Perimeter Road (Excluding Thruffle Way and The Fairway, which are included under Area A).
Area C to be cut the last week in April, June, August & October
Every other month 4 cuts in total
Area D Village Green. March to October, (depending on weather conditions)
Fortnightly 16 cuts in total
Area E
Amenity land (opposite the Fox Public House) (former skatepark site)
Once a month
Area F
The Nature Reserve (South side of the village)
Mid-season to clear area around bench and make pathway to access bench.
Major cut Sept/October depending on season
Twice per year

The length of the cut to be at the discretion of the Contractor but please bear in mind the village green is used constantly for football during the autumn/winter/spring months and cricket during the summer so it would be appreciated if the village green could always be cut towards the end of the week.

Parish Council requirements
The Contractor, prior to cutting any area of grass, shall inspect and ensure that all litter, stones and obstacles are cleared before cutting commences. The Council will not be liable for any damage or loss to equipment incurred by the contractor during the period of the contract howsoever caused.

The Chairman of the Parish Council, or the Parish Clerk, may verbally alter these frequencies, such an alteration will be confirmed in writing. The Council reserves the right to add or remove areas to be cut during the period of the contract.
The Contractor will advise the Parish Clerk if they consider the ground conditions in any area are such that either: (a) the grass does not require cutting or (b) to cut the grass would cause damage to the ground due to wet weather. The Contractor will act in accordance with instructions.
The grass must be mown or strimmed. Footpaths must be left tidy with no excessive clippings and debris left. Specifically, all the children's play area hard surfaces should be left clean to ensure health and safety.
The Contractor must notify the Parish Clerk at least two days prior to work being carried out.

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More information

Additional text

A full information pack showing full Terms & Conditions, Contractors Liability and Insurance indemnification and a detailed map of the Village grass areas is available by contacting the Parish Clerk on clerk@barhillpc.org.uk or leaving a message on the Parish Council office telephone 01954 780456

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About the buyer

Contact name

Parish Clerk

Address

Bar Hill Parish Council
Hanover Close, Bar Hill
CAMBRIDGE
CB23 8EH
England

Telephone

01954 780456

Email

clerk@barhillpc.org.uk