Published date: 13 February 2019

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 22 March 2019

Contract summary

Industry

  • Tree-clearing services - 77211300

  • Tree-cutting services - 77211400

  • Tree-maintenance services - 77211500

    • Tree seeding - 77211600

    • Parks maintenance services - 77313000

    • Grounds maintenance services - 77314000

    • Tree pruning and hedge trimming - 77340000

    • Tree pruning - 77341000

Location of contract

PO1 2BJ

Value of contract

£2,750,000 to £11,000,000

Procurement reference

P00003124

Published date

13 February 2019

Closing date

22 March 2019

Contract start date

5 August 2019

Contract end date

4 August 2024

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers for the maintenance of trees in Portsmouth's parks and open spaces, including housing areas.

The tree population within city parks is predominantly of a mature age with a more mixed age and species type located on housing land. All city owned trees have been surveyed in the last two years with details held on the current tree management software, Arbortrack. The current breakdown of tree location is as follows (all values are approximate):
• 8,900 trees in parks and open spaces
• 1,250 trees in cemeteries
• 6,900 trees on housing land
• 2,350 trees on school sites
• 1,500 trees on other incidental open space
• 550 trees on highways land not maintained by PFI contractor

The council is looking for a term contractor to undertake the maintenance of the tree stock within the city and in the three council owned housing areas just north of the city (Leigh Park, Crookhorn and Wecock Farm).

Tree works are issued in a mix of reactive enquiries (events) and proactive planned works following regular tree inspections.

The vast majority of trees are on publicly accessible land. This procurement does not include the maintenance of the majority of trees on highways as these are currently covered under the council's highways PFI contract; however, some of our trees are growing close to roads and footpaths so there is a need for pedestrian control and occasional traffic management.

The council's arboriculture officer will carry out the ongoing surveying of tree stock and maintains data using Arbortrack.

A 24 hour/365 day emergency work and response service will be part of the contract. The supplier will be required to respond to works defined as an emergency within two hours of the request from the council's arboriculture officer.

Due to the social and political importance of tree maintenance in the city the supplier will need to either have premises in the city or surrounding area or be able to give considerable confidence to the council of their ability to be based outside of the city and still fulfil the contracted services, for example, employees with equipment living in or close to the city that could mobilise quickly if required.

Over the period of the contract the council would like to develop the possibility of a partial or fully managed arboriculture service, with the supplier taking on, in part or fully, the:
• Surveying of trees
• Maintaining and keeping the council tree database up to date
• Raising of work orders for the city's tree stock (prior to council approval).
In addition the council is seeking further potential collaboration with a view to adopting the same software as the supplier.

The council is targeting to have awarded the contract by Friday 10 May 2019 with a subsequent commencement date in early August 2019.

The estimated value of the cont...

More information

Links

Additional text

Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Tree management services.

The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,

https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current

Once on the page you can either scroll down or use the search function to find the relevant project.

Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk


Is a Recurrent Procurement Type? : Yes

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk