Published date: 31 January 2019
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Software package and information systems - 48000000
IT services: consulting, software development, Internet and support - 72000000
Location of contract
South East
Value of contract
£3,000,000 to £4,500,000
Procurement reference
18/PROF/38
Published date
31 January 2019
Closing date
4 March 2019
Contract start date
30 October 2019
Contract end date
31 March 2028
Contract type
Supply contract
Procedure type
Competitive procedure with negotiation (above threshold)
Anyone may ask to participate, but only those who are pre-selected will be invited to submit initial tenders and to negotiate.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
The University of Southampton has been awarded a contract to continue the administration of research funding on behalf of The Department of Health and Social Care. The new contract commenced on 1.4.2018 and will run initially up to 31st March 2023 with an option to extend for a further 4 years. In order to meet the requirements of the new contract the University will be replacing its current Grants Management platform. We are seeking an innovative technology provider to deliver a Research Management and Collaboration Solution that will support core business processes, facilitate interoperability with partner organisations and third party systems, and aid us in meeting contractual commitments to simplify and expedite the commissioning of research. We are seeking to engage a technology provider who can deliver technical solutions, support the ongoing development and innovations for the solution and provide advice to meet our business need.
More information
Additional text
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E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).
All documentation in relation to this tender can be downloaded from In-Tend.
Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend.
Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.
If you are not already registered as a supplier with the University of Southampton, you will need to register in In- Tend in order to access the procurement documentation.
Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'.Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'.
Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Please note that dates and information on Intend will take precedence over any information on Contracts Finder.
Further instructions for the submission of responses are below: To submit your return:
1. Log in
2. Click 'Tenders'
3. Locate the relevant project
4. View details
5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')
6. Click on the 'Attach Documents' button and upload your return.
7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return.
8. Click the red 'Submit Return' button.
Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.
In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting Contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.
Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement.
About the buyer
Contact name
Kevin Ingram
Address
University Road
SOUTHAMPTON
SO171BJ
England
Telephone
02380 595000
Website
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Closing: 4 March 2019
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