Published date: 4 May 2022

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 11 February 2022, 12pm

Contract summary

Industry

  • Electoral forms - 22821000

  • Postal and telecommunications services - 64000000

Location of contract

North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, South East, South West

Value of contract

£3,212,433

Procurement reference

BUCKSH001-DN591435-09713129

Published date

4 May 2022

Closing date

11 February 2022

Closing time

12pm

Contract start date

1 May 2022

Contract end date

30 April 2029

Contract type

Service contract

Procedure type

Other

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Buckinghamshire Council are using Crown Commercial Service Postal Goods, Services and Solutions Framework number RM6017, Lot 7 (Hybrid Mail, Digital and Transformational Communications) to retender the Provision of Electoral Print Services in Buckinghamshire.\r
Buckinghamshire Council is seeking the provision of a contract for the daily printing and postage of electoral registration correspondence, and the production, printing and postage of election materials including: poll cards, postal votes, ballot papers and count documents for all elections and referendums during the contract period.\r
The daily printing and postage of electoral registration correspondence would require the provision of a secure, reliable and easy to use data transfer method between the Electoral Registration Officer (ERO) and provider for proofing, printing and timely despatch of correspondence on behalf of the ERO. A4, A3, single page and multi-page printing, enclosing and postage is required. Reply envelopes are required to be sent for certain letters. Letters must conform to the Electoral Commission standards and requirements.\r
The production, printing, enclosing and postage of all election documents must conform to the relevant election legislation and guidance from the Electoral Commission including the prescribed format and requirements of poll cards, postal votes and ballot papers. Previous experience of producing election materials is essential. A secure, reliable and easy to use data transfer process is required for exchanging data and proofs between the Returning Officer (RO) and provider.\r
The contract will be awarded initially for 3 years with a possibility to extend for a further two plus two year extensions (i.e. 3 + 2 + 2)\r
\r
Tenders must be returned via the Buckinghamshire Business Portal. The tender return date is midday on Friday 11th February 2022. Tenders received after this time and date will not be accepted.

More information

Previous notice about this procurement

Provision Of Electoral Print Services in Buckinghamshire

  • Awarded contract
  • Published 14 April 2022

Award information

Awarded date

5 April 2022

Contract start date

1 May 2022

Contract end date

30 April 2029

Total value of contract

£4,010,433

This contract was awarded to 1 supplier.

CFH Docmail Ltd

Address

St Peter's Park, Wells Rd, Westfield, Radstock BA3 3UP

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Emily Everton

Address

Walton Street Offices
Aylesbury
HP20 1UA
United Kingdom

Telephone

+44 1296382018

Email

emily.everton@buckinghamshire.gov.uk

Website

https://www.buckinghamshire.gov.uk/