Digitisation of Personnel Records

Contract summary

Industry

• Data security software development services - 72212732

Location of contract

East of England

Value of contract

£455,562

Procurement reference

SBS22-021

Published date

13 June 2023

Closing date

4 March 2022

Closing time

5pm

Contract start date

10 May 2023

Contract end date

10 May 2026

Contract type

Service contract

Procedure type

Call-off from a framework agreement

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

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Description

The requirements for provision of Digitisation of Personnel Records for the Contracting Authority are outlined
in the below and are to be included be not limited to:
• Requirements to move away from paper-based system to an electronic system
• Requirement for a System which will hold all relevant HR records which include:
o Application form
o Job Description/Person Spec
o Contract
o Offer Letter
o Registration Documents
o Eligibility to Work docs
o OH Clearance
o New Starter Paperwork
o DBS if applicable
o If applicable sickness paperwork eg Return to Work Docs, Sickness Letters
o If applicable disciplinary paperwork etc
• Managers/ / Trust HR to be able to upload relevant employment related documentation that is
required to be stored on personnel file
• The ability for HR and Manager to access Employees Information, with access for multiple owners
• Ideally link with ESR Supervisor Hierarchy, to avoid having to maintain another hierarchy within
another system
• The ability for Docs to be destroyed when time periods come up
• The ability to pull records for Auditing purposes
• A clear, accessible audit trail of who has accessed records and when
• Access to move physical files as well as digital files to one centralised digital place. Currently this could
be documents stored in, for example and not limited to, TEAMs files, personal drive files, shared drive
files and or paper copy files.
• Provide Project management and support to the Contracting Authority project team to ensure project
can be delivered efficiently and on time.

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Award information

Awarded date

7 June 2023

Contract start date

10 May 2023

Contract end date

10 May 2026

Total value of contract

£455,562

This contract was awarded to 1 supplier.

Restore PLC

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About the buyer

Address

Broadway
SALFORD
M502UW
England

Telephone

447821864913

Email

nsbs.ops.procurementisfe@nhs.net