Published date: 28 February 2023
Last edited date: 28 February 2023
This notice was replaced on 6 July 2023
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 6 July 2023)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Vending machines - 42933000
Location of contract
North West
Value of contract
£750,000
Procurement reference
SP/23/1313
Published date
28 February 2023
Closing date
31 March 2023
Closing time
10am
Contract start date
1 August 2023
Contract end date
31 July 2028
Contract type
Service contract
Procedure type
Open procedure (below threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
FORMAL EXPRESSIONS OF INTEREST INVITED PRIOR TO THE RUNNING OF A CLOSED TENDER:
Lancaster University is looking to upgrade the Drinks and Snacks vending machine provision on campus. We wish to use this opportunity to expand the product range by enhancing retail offerings already provided by current campus outlets. Lancaster University is looking for 24 hour/ 7 day access and service to vending machines with low levels of 'out of stock' products and 'downtime'. Ethical and environmental criteria is very important including the energy efficiency and technological development of the vending machines. Lancaster University will retain the ultimate right to type and location of vending machines along with supply of brands and products. Lancaster University is also seeking access to timely and accurate management information of all vending machines.
The University is seeking a fully managed vending service on a nil rental or lease basis, with all risks for equipment and contents remaining with the Supplier. The Supplier will also be responsible for the replenishment, cleaning, servicing and comprehensive maintenance of the equipment, including all parts and labour necessary to keep the vending machines in working order throughout the contract.
The Supplier will pay a royalty based on the total revenue generated from all machines supplied as a contribution towards a profit share and the cost of services [e.g. water, electricity] provided and the rental of the vending areas allocated by Lancaster University.
The anticipated annual contract value (turnover) is in excess of £150k
The University will host a group site visit on 9th March 2023 commencing 1pm. This will consist of a tour of the campus and an opportunity to ask questions. Please come to the LICA Building (North campus) LIC on campus map. Please register your intention to attend the site visit via the In-Tend 'correspondence' function by close of play Tuesday 7th March 2023 at the latest, providing the names of your proposed attendees.
Lancaster University is inviting expressions of interest (EOI) and submissions from suppliers interested in tendering for the Drinks and Snacks vending machine contract at Lancaster University campus, before running a closed tender. Please download the Expression of Interest/Selection Stage letter and if your organisation will have the resource and capacity for delivering this fully managed service and wishes to be considered for shortlisting for ITT Stage, please respond as instructed. RESPONSES MUST BE IN THE PRESCRIBED FORMAT AND SUBMITTED VIA IN-TEND.
University's e-tendering portal: In-Tend
https://in-tendhost.co.uk/lancaster/
DOCUMENTS MUST BE ACCESSED AND SUBMISSIONS MADE VIA THIS PORTAL.
Any clarifications on procedure, documentation or the project generally must be raised through the In-Tend 'correspondence' function.
In-Tend Support:
Phone: 0845 557 8079
E-mail: support@in-tend.com
Web : https://in-tendhost.co.uk/lancaster/aspx/Help122
About the buyer
Contact name
Margaret Haynes
Address
University House
LANCASTER
LA14YW
England
Telephone
01524 592260 ext 92260
Website
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