Published date: 22 November 2023
Closed early engagement
Contract summary
Industry
Catering services for other enterprises or other institutions - 55523000
Tourist information services - 63513000
Facilities management services - 79993100
Location of contract
ME13 7UD
Procurement reference
SWALE001-DN700329-94897352
Published date
22 November 2023
Closing date
24 December 2023
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Expressions of Interest for Visitor Centre and Catering Concession
Swale Borough Council is seeking expressions of interest (EOI) from organisations / parties to operate, occupy, manage, and maintain the visitor centre and potential catering concession at Oare Gunpowder Works Country Park, off Bysing Wood Road, Faversham, Kent, ME13 7UD.
The whole site measures 7.2ha in total and currently consists of the Visitor Centre, toilets, car parking, woodland and open space interspersed with historic remains of the former gunpowder works, leats (small water canals), lake and picnic areas. https://oaregunpowderworks.co.uk/
The site is a scheduled ancient monument, part Site of Special Scientific Interest and well known for both its heritage and biodiversity value. It has consistently been awarded both Green Flag and Green Heritage award status and there are several external groups involved in providing volunteer maintenance and visitor activities. We have been welcoming visitors for nearly 20 years following creation of the park with a lottery grant and continue to maintain the site and facilities guided by our management plan.
We believe the site has the potential to be a bigger tourist and local resident destination with an all year round offering.
The Council is seeking an experienced operator who can add value to the sites offer to visitors and manage the visitor welcome and experience by operating the visitor centre and unlocking and locking the site at weekends and bank holidays, under an appropriate agreement commencing from 1 April 2024.
The Visitor Centre currently consists of:-
• Heritage Displays
• Environmental Displays
• Toilets
• Small Kitchen
The visitor centre is a single storey former cooperage adjacent to the car park and provides a good opportunity for a more commercially focused provider to deliver visitor welcome, interpretation and deliver a food & beverage provision for the country park. The internal part of the building currently mainly houses heritage and environmental displays, with education/volunteer meeting space.
Bidders are advised to inspect the building and carefully consider the cost of reconfiguring the interior, providing catering equipment and any necessary works before submitting their EOI especially in light of the sites Scheduled status. It is anticipated that Planning Permission and Scheduled Ancient monument Consent will be required for significant changes.
In addition to the key building, the Council is keen for the site to attract more visitors to the area, all year round, but in particular during the summer season. Innovative ideas are therefore sought on what additional offering could be created on the site.
As the site has multiple users, it is important your EOI shows how you will balance and work alongside these, attract new and return visitors. Groups include the Friends of Oare Gunpowder Works, volunteers, KCC Childrens Centre and a Home Education Group.
Cont.
More information
Additional text
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It is expected that the successful applicant will open the building to the public all year round and during that time will also open the adjacent, access, car park and public toilets.
It is anticipated that the Council will continue to provide basic grounds maintenance services to the whole site, while building maintenance of the visitor centre will be the responsibility of the tenant, potentially full repairing, depending upon the length and nature of the agreement.
Please submit your EOI by 12 Noon 24th December 2023 to graemetuff@swale.gov.uk.
Please include the following information:
• Type of legal agreement preferred e.g., lease/licence/concession agreement and the length proposed.
• Annual rent being offered to SBC and/or and other commercial offering e.g., profit share etc plus any considerations around phased payment against capital investment.
• Basic Business Plan that demonstrates that the proposal is viable and sustainable for the duration of the legal agreement.
• Your Business Plan should include the following:
• Proposed use of the building
• The type of any food & beverage to be offered.
• Proposed opening dates and times (noting existing site opening & closing)
• Marketing proposals
• Financial projections demonstrating a strong viability, showing profit & loss forecasts and any surplus in addition to a cash-flow for at least 2 years,
• Details of how any repairs and improvements will be funded (e.g., grant funding, personal savings, temporary rent concession, etc).
• Evidence of previous experience/operations of a similar nature
Supporting Documents
• A site location plan
• A Visitor Centre layout plan
• The current site visitor leaflet
Should no viable business plan be submitted, the Council will consider alternative uses for the building.
Please email graemetuff@swale.gov.uk for further information or to arrange to view the premises.
It is proposed that the building will be made available to view internally from 4th December 2023 by appointment.
About the buyer
Contact name
Graeme Tuff
Address
Swale Borough Council
Swale House, East Street
Sittingbourne
ME103HT
England
Telephone
+44 1795417127
Website
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Closing date: 24 December 2023
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