Published date: 16 January 2018
This notice was replaced on 22 January 2018
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Opportunity (published 22 January 2018)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Compliance software package - 48170000
Document creation, drawing, imaging, scheduling and productivity software package - 48300000
Business transaction and personal business software package - 48400000
Database systems - 48610000
Storage media loading software package - 48750000
System, storage and content management software package - 48780000
Miscellaneous software package and computer systems - 48900000
Location of contract
South West
Value of contract
£840,000
Procurement reference
SWINDON001-DN316415-95243753
Published date
16 January 2018
Closing date
23 February 2018
Contract start date
6 June 2018
Contract end date
5 June 2021
Contract type
Service contract
Procedure type
Open procedure
Any interested supplier may submit a tender in response to an opportunity notice.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Regulatory & Statutory Services Case Management System (RSSCMS)
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a replacement to SBC's current IDOX Portfolio which consists of modules for Licencing, Environmental Health, Planning, Building Control, Land Charges, Trading Standards, Antisocial Behaviour, Public Access Portal and a Documents Management System. These modules have existed in the Council for many years. To ensure compliance with EU procurement rules and demonstrate Best Value this Project has been initiated to go out to procure a replacement portfolio.
Project Description
To procure a new Electronic Case Management Solution and Document Management System for Swindon Borough Council's (SBC's) Regulatory Services, Environmental (Public) Health and Housing (private sector), Land Charges, Building Control, Trading Standards & Licencing, Anti-Social behaviour, Planning and Building Control Applications and Land and Property Searches.
Estimated contract spend is between £160,000 and £450,000 across the initial 3 year contract term and between £450,000 and £840,000 across the potential total 7 year contract term.
The current contract expires end of March 2018.
Full details relating to the Goods/Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Contract Period
The contract will be initially for a period of 36 months commencing 6 June 2018 with the option to extend for a further 48 months subject to satisfactory performance and budget availability.
Tender Responses
Tender Responses are required to be submitted no later than 23rd February 2018, 1200 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk
Tender Clarifications
If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 12th February 2018, 1200 hrs UK Local time.
The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal.
Please note that this project has been advertised on Tenders Electronic Daily (TED) Contract Notice reference 2018/S010-018523 Contracts Finder/ other web portals, however, Supplying the South West Portal is the only portal that includes all the relevant documents required to respond t
About the buyer
Contact name
Stephen Box
Address
Swindon Borough Council, Wat Tyler East, Ground Floor
Wat Tyler House, Beckhampton Street
Swindon
SN1 2JG
England
Telephone
+44 7341077523
Website
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