Published date: 29 September 2017

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 1 November 2017

Contract summary

Industry

  • Financial and insurance services - 66000000

  • Supporting services for the government - 75130000

  • Accounting services - 79211000

    • Tax-return preparation services - 79222000

    • Scanning and invoicing services - 79999000

Location of contract

Any region

Value of contract

£30,000,000 to £47,100,000

Procurement reference

ITT60478 (OJEU Notice 2017/S 187-383042)

Published date

29 September 2017

Closing date

1 November 2017

Contract start date

1 October 2018

Contract end date

30 September 2021

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

A current contract between the NHS Business Services Authority ("the Authority") and its incumbent provider (which trades as 'NHS Supply Chain') relating to the procurement and supply chain of goods in the NHS is due to expire on 30 September 2018. As part of the Future Operating Model, the Authority is seeking to award a contract for the provision of a single transactional processing service providing:
- accounts payable (invoice processing and payment);
- accounts receivable (sales invoice generation and cash collection);
- customer service for invoice queries;
- cash and treasury management (i.e. keeping track of liquidity of the business);
- savings tracking and reporting;
- administration, configuration and improvement of financial systems; and
- consolidation of the FOM financial information including periodic reporting, forecasts and annual planning information.
The supplier will be required to deliver a coherent financial transactional service across the disaggregated functions of the FOM, ensuring that consolidated invoicing for customers is maintained.
The objectives for the Services include, but are not limited to:
- delivering seamless service continuity through transition to the FOM;
- enabling the on-going delivery of the FOM;
- enhancing the effectiveness and sustainability of FOM financial service processes and controls;
- delivering improvements across the supply chain through active enablement of FOM objectives and the enhancement of the customer experience through timely financial data;
- facilitating decision making in the Authority through the provision of accurate and timely financial data.
The supplier must maintain the current practice of providing consolidated monthly invoices to the NHS Customers. Consolidated invoicing is seen as a key contributor to growth ambitions, and is received extremely favourably by existing and future NHS Supply Chain Customers (including but not limited to NHS trusts, other NHS entities, other UK government department agencies or other statutory bodies and/or private sectorproviders of NHS funded care). The supplier must ensure high degrees of accuracy are maintained, to preserve the integrity of financial controls and protect the public purse. The current transacting product spend is circa £2 billion per annum and circa £200 million per annum for operational spend. The supplier will be responsible for transacting the current volume of spend and increased expenditure as this increases under the FOM. The supplier will be required to provide robust debtor and creditor management in order to manage cash flow with growing volumes of transactions. This will be enabled by the customer/supplier support functions, and managed through robust contractual key performance indicators. A full description of the Services is more specifically set out in the procurement documentation. An Intelligent Client Co-Ordinator ("ICC") has been established for the Future Operating Model. The contract resulting from thi

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If there is an intention to tender, then the potential provider should register with the Authority's e-Sourcing Portal (BMS)(https://www.gov.uk/government/organisations/department-of-health/about/procurement) and acknowledge their interest, as quickly as possible, by sending a message through the online messages section of ITT number 60478.

Please note that the Department of Health is in the process of changing its e-tendering systems and may change the e-sourcing tool during this Procurement. The Department of Health will try to minimise the impact this will have on this Procurement and all Potential Providers will be kept informed of any changes.

If you have any issues regarding the e-Sourcing Portal system then please contact the BMS Supplier Helpdesk number - 0113 254 5777 between the hours of 10-4 Mon-Fri.

About the buyer

Contact name

Procurement Lead

Address

Skipton House
80 London Road
London
SE1 6LH
England

Email

transactionalservices@dh.gsi.gov.uk

Website

https://www.gov.uk/government/organisations/department-of-health/about/procurement