Published date: 4 January 2019

Last edited date: 4 January 2019

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 21 January 2019

Contract summary

Industry

  • Lighting systems - 31527260

Location of contract

PO1 2BJ

Value of contract

£600,000

Procurement reference

P00003094

Published date

4 January 2019

Closing date

21 January 2019

Contract start date

20 February 2019

Contract end date

25 October 2019

Contract type

Supply contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council (the 'Council') is seeking tenders for the delivery of a replacement exterior lighting system to the Spinnaker Tower (the 'Tower'), Portsmouth.

The Council is targeting to award the contract by 19th February 2019 to allow for installation of the new lighting system by mid-August 2019, ideally earlier, and no later than the end of September. Final configuration testing and commissioning of the control system can take place in the autumn months.

Installation works cannot be commenced in earnest until April / May due to the hazards associated with winter weather conditions and rope working at significant height which has an obvious effect on completion date as well.

The successful Contractor will be required to work on a 2 stage open book partnership basis under Design & Build terms. The estimated value of the contract inclusive of all design, equipment and installation costs is approx. ?600k.

Following installation completion, commissioning and final configuration, the Council will also require the successful contractor / sub-contractor / equipment provider (as appropriate) to provide on-going equipment support and spares provision excluding maintenance and installation works. The contract will run for 10 years extendable on a rolling basis.

A multi-supplier framework agreement will be established concurrently via this procurement procedure. The agreement will run for a 6 year term and may be used to let contracts for further Council projects which could equate to ?3M in total.

The deadline for tender submissions is 14th January 2019 14:00 with award of contract following on 8th February 2019. Set out below is the procurement timetable

Task Date
Issue of tender Monday 26th November 2018
Site visit & bidders briefing Tuesday 4th December 2018 11:00 - 15:00
Deadline for requests for clarification Monday 14th January 2019 at 23.59
Tender return Monday 21st January 2019 at 14:00
Tender interviews (if required) Week commencing Monday 28th January 2019
Award decision Friday 8th February 2019
Standstill Period Saturday 9th February 2019 to Monday 18th February 2019
Contract award Tuesday 19th February 2019

A site visit and bidders briefing will be held at the Tower on 4th December 2018. Interested Tenderers are requested to confirm the names and positions of the delegates they wish to send. Tenderers are restricted to sending 3 delegates only. Requests are to be made via InTend correspondence and should be ideally be submitted by the 16:00 on Friday 30th November 2018.

More information

Links

Additional text

Portsmouth City Council is currently in the process of seeking expressions of interest for the following project Exterior Lighting System Replacement - Spinnaker Tower, Portsmouth 2018.

The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,

https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current

Once on the page you can either scroll down or use the search function to find the relevant project.

Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk


Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk