Published date: 26 September 2017

This notice was replaced on 5 July 2018

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 5 July 2018)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • School cleaning services - 90919300

Location of contract

B28 0AA

Value of contract

£410,000

Procurement reference

2017/S 184-377143

Published date

26 September 2017

Closing date

24 November 2017

Contract start date

1 August 2018

Contract end date

31 July 2023

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Hall Green School celebrated their 50th anniversary in 2014. The school moved from Sparkhill Commercial College on the Stratford Road, to the current location in Southam Road, in 1964.

Hall Green is a popular, vibrant and successful school with a track record of high standards and successful outcomes for pupils of all backgrounds and ability. The diversity of the school population enriches the lives of all the community and has earned the school an enviable reputation for inclusion.

Hall Green is a school that continually seeks to build on the successes of the past and adapt to the needs of the future and is committed to safeguarding and promoting the welfare of all of its pupils. In a changing world, the school continues to focus on the essentials that make Hall Green successful: the quality of teaching and learning; personal pastoral care for every individual in the school; strong relationships with parents, carers and the wider community.

The successful Supplier will be required to provide cleaning services for Hall Green School and the tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the existing facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.

The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for three years in duration from 1.8.2018 until 31.7.2021, with the option to extend the contract term for a further term of up to 2 years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

The annual value of the current cleaning contract is circa 82 000 GBP + VAT.

At present 9 cleaning operatives are employed to work between the hours of 15:15 and 18:15 for 121.25 hours per week in total, Monday to Friday. The Contract Supervisor undertakes cleaning and non-cleaning duties, totalling 16.25 hours per week, which is included in the total of 121.25 hours per week.

More information

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/hall_green_school

The closing date for receipt of the Selection Questionnaire is 24.11.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

Hall Green School
Southam Road, Hall Green
Birmingham
B28 0AA
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.hallgreen.bham.sch.uk/