Published date: 24 February 2025

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 9 March 2025, 12pm

Contract summary

Industry

  • Hotel services - 55100000

Location of contract

PO1 2BJ

Value of contract

£20,000,000

Procurement reference

IT-26-5076-P00005076

Published date

24 February 2025

Closing date

9 March 2025

Closing time

12pm

Contract start date

10 March 2025

Contract end date

22 December 2028

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council ('the Council') is inviting applications from suitably qualified suppliers to be admitted to a pseudo-dynamic purchasing system (DPS) arrangement to provide temporary accommodation services, ordinarily in Portsmouth but also in the surrounding area. Temporary Accommodation supports those at-risk of homelessness by providing short-term accommodation while a longer-term placement is found.

Any placements made under this DPS will be made from the 10th March 2025 onwards. The maximum duration of the DPS is approx. 4 years. The DPS arrangements will expire on 23rd February 2029 12:00. The Council cannot guarantee or commit to spend year on year and is actively progressing initiatives to reduce spend, including sourcing properties for direct use. In 2023 the total amount spent on temporary accommodation providers was in excess of ?5,000,000. Over the next 4 years, anticipated spend via this DPS may be in the region of ?20,000,000.

Placements with suppliers, and determination of their suitability, will be made by Housing Needs officers on the following basis (please note that points are non-exhaustive):

o When the placement is required (can be immediate/same day)
o Risk factors relating to the person/s to be placed (i.e. substance misuse, risk to life, capacity, age, location)
o Level of accessibility required (e.g. for persons with mobility impairments)
o Composition of family unit (e.g. those with children and pregnant persons will generally require self-contained accommodation)
o Cost of placement, either on a per-night or per-placement basis
o Acceptance of Council Purchase Order Terms & Conditions and associated payments conditions

Suppliers may submit applications for admission to the DPS from 21st February 2025. Applications for admission to the DPS will close on 22nd December 2028 12:00.
Suppliers should note the following documentation must be returned via the council's e-sourcing solution In tend in order to be admitted to the DPS, subject to meeting all stated minimum requirements:

o A fully completed Supplier Requirements Questionnaire (SRQ) document
o Self certification that evidence of held insurances and other documentation / policies can be provided, as requested in the SRQ document

Self-certifications required as part of completing the SRQ will be followed up on in order to ensure compliance by Council officers within 30 days of admission to the DPS. Applications will be checked on a fortnightly basis, with onboarding aimed to be completed for applicants who meet all stated minimum requirements within 30 days of receipts of the application. The Council reserves the right to check applications and onboard suppliers on shorter timescales where resource allows and / or requirements demand this.

More information

Links

Additional text

Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Temporary Accommodation - Light Touch Pseudo DPS

The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,

https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current

Once on the page you can either scroll down or use the search function to find the relevant project.

Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk


Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk