Published date: 20 June 2017

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 10 October 2016

Contract summary

Industry

  • Storage and warehousing services - 63120000

  • Storage and retrieval services - 63121000

  • Storage services - 63121100

Location of contract

West Midlands

Value of contract

£32,811 to £66,888

Procurement reference

MT199390

Published date

20 June 2017

Closing date

10 October 2016

Contract start date

9 January 2017

Contract end date

9 January 2019

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

During the past 6 months Newcastle-under-Lyme Borough Council (NULBC) has undertaken an assessment of the physical records (in paper and other formats) that it retains on site at its existing Civic Offices in the Merrial Street buildings. This assessment was designed to inform a planned move to the new Civic Hub complex which is of a much smaller footprint than the existing offices.
The assessment process was to identify physical records to be retained in one of two given alternatives:
i) "Secure Offsite" - semi current records for which there would be no room at the new Hub complex building but which would need reasonably frequent retrieval ;
ii) "Archival" - records which it was felt needed to be kept for legal and compliance reasons but which did not need to be consulted, or hardly at all .
In estimating volumes staff used a variety of measures depending on storage used (filing cabinets, shelves, basement racking etc.) but these were translated into an Archive Box equivalent using the standard R-Kive storage box with internal dimensions H 254 mm x W 330 mm x D 381 mm and external dimensions H 260 mm x W 340 mm x L 400 mm.
The Council is now seeking to procure the services of a provider able to store, retrieve and where appropriate manage the disposal of these records on behalf of the authority.

More information

Links

Award information

Awarded date

9 January 2017

Contract start date

9 January 2017

Contract end date

9 January 2019

Total value of contract

£32,811

This contract was awarded to 1 supplier.

Dataspace Uk Ltd

Address

Wincham Business Park, Wincham, Northwich

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Julie Copestake

Address

Customer Services
Civic Offices
Merrial Street
ST5 2AG
England

Telephone

+44 1782717717

Email

julie.copestake@newcastle-staffs.gov.uk

Website

http://www.newcastle-staffs.gov.uk/