Published date: 28 February 2024
Last edited date: 28 February 2024
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Food, beverages, tobacco and related products - 15000000
Animal products, meat and meat products - 15100000
Prepared and preserved fish - 15200000
Fruit, vegetables and related products - 15300000
Animal or vegetable oils and fats - 15400000
Dairy products - 15500000
Grain mill products, starches and starch products - 15600000
Miscellaneous food products - 15800000
Location of contract
PO1 2AL
Value of contract
£0
Procurement reference
IT-26-4914-P00004914 - AWARD
Published date
28 February 2024
Closing date
12 January 2024
Closing time
12pm
Contract start date
1 April 2024
Contract end date
1 March 2028
Contract type
Supply contract
Procedure type
Open procedure
Any interested supplier may submit a tender in response to an opportunity notice.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers for the supply and distribution of dry, chilled, and frozen food to Adult Social Care sites in the Portsmouth Area as required.
The council are seeking to establish a Framework of two suppliers in order to satisfy the council's best value duties. Framework suppliers will have the ability to update their Framework prices on a monthly basis. Call-off contracts (resulting in the ordering of goods) will be awarded following a process where the prices of goods to be supplied are compared across the two framework suppliers and the contract awarded to the supplier with the lowest total value.
Source of referrals will include but is not limited to, the supply and distribution to the following sites:
o Residential or Nursing, including Harry Sotnick House, Russets and Shearwater
o Day Services, including The Royal Albert Day Centre and SensePlus Portsmouth
o Other Adult Services include Short Stay, Respite, Rehabilitation for the Elderly
o The potential opportunity to deliver goods to other directorates across the Council including museums and other Council operated sites (currently these sites are covered by another contract).
The estimated value of the framework is IRO ?145,000 per annum, and IRO ?580,000 over the total four-year term.
The framework value is expected to remain in the region of the figure stated above however it may increase or decrease throughout the framework term subject to any known or unknown changes to budget allocation, negotiations regarding inflationary increases, variation of services, or addition of further associated services in order to meet changes in demand or delivery.
An accurate forecast cannot be made regarding the level of further funding, if any, that may become available, but it is not expected to amount to an increase of more than approximately 50% over the Framework's lifetime and would therefore initially offer an approximate figure of ?217,500 per annum, ?870,000 over the four-year term.
The procurement timetable:
o Contract notice published on FTS - 1st December 2023
o Tender documents on In-tend - 1st December 2023
o Deadline for clarification - 29th December 2023 at 23:59
o Tender return deadline - 12th January 2024 at 12:00
o Notification of Award - 2nd February 2024
o Standstill period - 3rd - 12th February 2024
o Contract award - 13th February 2024
o Start of contract - 1st April 2024
Award information
Awarded date
16 February 2024
Contract start date
1 April 2024
Contract end date
1 March 2028
Total value of contract
£0
This contract was awarded to 2 suppliers.
Hunt's Food Group
Address
Ludbourne Rd, Sherborne, Dorset, United Kingdom, DT9 3NJ
Reference
None
Medina Quay Meats Ltd
Address
T/AS Medina Foodservice, Riverway, Newport, Isle of Wight, United Kingdom, PO305UX
Reference
None
About the buyer
Contact name
Procurement Service
Address
Guildhall Square
Portsmouth
Hants
PO1 2AL
United Kingdom
Telephone
023 9268 8235
Share this notice
Closing: 12 January 2024, 12pm