Published date: 27 September 2016

This notice was replaced on 27 September 2016

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 28 February 2017)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Accommodation, building and window cleaning services - 90911000

  • Office, school and office equipment cleaning services - 90919000

Location of contract

South East

Value of contract

£650,000

Procurement reference

LDC-010207

Published date

27 September 2016

Closing date

2 November 2016

Contract start date

3 April 2017

Contract end date

2 April 2022

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Since May 2016, Lewes District Council (LDC) and Eastbourne Borough Council (EBC) have joined forces to provide a Property & Facilities Shared Service (PFSS) where assets are utilised and managed jointly to create more effective and appropriate long-term benefits for the Councils and the communities they serve.

Both LDC & EBC own and operate a variety of buildings within the two areas and are looking to procure a joint Office Cleaning contract to continue and enhance the cleanliness of its corporate buildings.

LDC and EBC invite expressions of interest from suitably experienced and qualified suppliers for Office Cleaning services. The contract is to be awarded at the beginning of April 2017 with a mobilisation period commencing from the 1st March 2017 to the contract start date of 3rd April 2017 for the EBC properties, with the LDC properties commencing 2nd January 2018.

The contract will run for three years with the options to extend by one year and then a further one year thereafter.

The purpose of the contract is:
• To provide for the Supply and Management of Office Accommodation Cleaning services for Eastbourne Borough Council and Lewes
District Council;
• To provide all appropriate labour, consumables and materials for use in maintaining EBC & LDC office facilities;
• To monitor performance to the contract and regularly report back to Council officers;
• To continuously improve the service provision through use of modern methods and materials;
• To initiate an appropriate response to Planned and Reactive Management of Office Accommodation Cleaning services.

Due to the associated services and in accordance with the EU Procurement Regulations 2006, this is a Part A Procurement, however the restricted procedure will be followed for the purpose of short-listing suitable suppliers to Invite to Tender through a Pre-Qualification Questionnaire ("PQQ") stage.

TO ACCESS THE PQQ AND RELATED TENDER INFORMATION, PLEASE REGISTER AT https://in-tendhost.co.uk/sesharedservices/aspx/ProjectManage/10207 where all updates and communications will be published.

Please note that the deadline for returning the completed PQQ's is at 12:00 Wednesday 2nd November 2017. Any PQQ's received after this time will be discarded.

About the buyer

Contact name

USE INTEND PORTAL TO REGISTER INTEREST

Address

southover house
Lewes
BN7 1AB
England

Email

procurement@lewes.gov.uk

Website

https://in-tendhost.co.uk/sesharedservices/aspx/ProjectManage/10207