GB-GLASGOW: HOCS3b/00055 - Provision of DDC News Press Management System

Contract summary

Industry

• Database services - 72320000

Location of contract

London

Value of contract

£45,852

Procurement reference

BIP53659333

Published date

2 May 2017

Closing date

13 April 2017

Contract start date

18 April 2017

Contract end date

17 April 2019

Contract type

Service contract

Procedure type

Not specified

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

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Description

1. Directorate of Defence Communications (DDC) is the central communications directorate of the Ministry of Defence which provides policy and guidance on defence-wide media and communications.
The DDC News manages all media contact and currently has a requirement for an on-line database to log and manage media enquiries, collate interview requests for ministers and to forecast upcoming issues.

The News Team within DDC operates a 24 hour a day service to domestic and international media 345 days a year. Each and every day the majority of the news team will interact with national, regional and trade journalists and are required to provide a timely and accurate service in order to fulfil the department's strategic communications objectives.
As one of the busiest communications teams in Whitehall, DDC News will issue numerous statements, provide guidance on a wide variety of subjects and will process interview bids for Ministers and senior members of the military every day. In order to do this it is imperative that there is a system in place that logs journalist interaction and provides a database for all statements that have been issued. This allows consistency in messaging and allows individual members of the News team who may not specialise in one subject area to access information and respond to enquiries quickly.

The News Team currently uses a single word document to save all media statements and attempts to save core scripts on the shared MOSS site. This comes with limitations as a shared word document does not allow the news team to log individual contacts with journalists and, as lines evolve and change, it often causes confusion when trying to find statements devoid of background and context in a single word file.
Using a single word file has led to individual members of the News team trying to find statements that have been issued in previous media coverage rather than through our own systems. This is because the single word file for 2016 consisted of 600 pages making it very difficult for lines to be found. It is currently not uncommon for one member of the News team to have to phone the Communications Officer who dealt with original request for information to get clarity on the latest line to take and to get the background on an incoming media enquiry. This can often happen out of hours and during the night which is clearly not acceptable.
Given the lack of certainly with previously issued statements, there is concern that an individual communications officer could unknowingly issue an out of date line or provide a journalist with incorrect information due to a lack of a central resource to log and store statements DDC is therefore seeking a new platform in which all media interaction can be logged..

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More information

Additional text

To view this notice, register as a supplier here:

http://www.contracts.mod.uk/delta/signup.html?userType=supplier

and search for the notice with reference 'GB-GLASGOW: HOCS3b/00055 - Provision of DDC News Press Management System'.

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Award information

Awarded date

13 April 2017

Contract start date

18 April 2017

Contract end date

17 April 2019

Total value of contract

£45,852

This contract was awarded to 1 supplier.

Intelogy Limited

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About the buyer

Contact name

DefComrclCC-HOCS3b2

Address

Room 2.1.02
Kentigern House
Glasgow
G2 8EX
UK

Telephone

+441412242668

Email

DefComrclCC-HOCS3b2@mod.uk