Published date: 20 April 2022

This notice was replaced on 16 September 2022

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 16 September 2022)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Archive services - 92512000

Location of contract

Any region

Value of contract

£25,000,000

Procurement reference

tender_303642/1065140

Published date

20 April 2022

Closing date

19 May 2022

Closing time

5pm

Contract start date

1 August 2022

Contract end date

31 July 2032

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The tender for Commercial Storage & Archiving Services is being published in the year that the BBC celebrates its centenary, and our mission remains vital - to serve all audiences through impartial, high-quality and distinctive output and services which inform, educate and entertain. This contract will provide a service to store and protect our archive, whilst also enabling retrieval. The archive is a resource the BBC reuses and repurposes , across our radio , television and On-demand services. Our archive assets have an intrinsic cultural, historical and commercial value and the move to third party storage requires the introduction of quality control and audit procedures throughout the move and commercial storage timeline. The BBC's archive consists of approximately 10.2m archive assets made up of a number of distinct collections of which currently take up a total of 74,000 linear meterage of storage in temperature controlled vaults. Assets are stored by collection types, in temperature and humidity controlled vaults to ensure preservation and longevity. The archive is of mix of media types including the Audio Collection, Audio, Visual & Radio (AV&R) Collection, Film Prints, Music Library, Photos and Spare technical kit, which are all necessary to support business functions. The requirement is defined into 2 main delivery areas that make up the Services: a) Implementation and provision of a Storage Facility / Facilities - the provision and management of a storage facility/facilities that is/are fully functional by 31st March 2023. Manage the migration of the Archive Collections from the existing archives to the new facility/facilities by 31st December 2023. b) Provision of Retrieval and Returns Services - in addition to managing the archive storage
facility, the contract will have the provision of a Retrieval and Returns Service in which the Supplier will manage the movement of archive assets between BBC sites and the archive storage facility. The Contract will have a term of ten years which is expected to begin on 1st August 2022. The total value of this contract will be dependant of a number of factors including: implementation and changes to the scope of services during the contract life. The contract value range does not represent committed spend but instead represents the maximum spend that could be made over the contracts total term.
A site visit to Perivale is offered to all registered Tenderers. Dates for the visits will be the 3rd and 4th May 2022. The visits will provide Tenderers with an opportunity to review the
Archive Assets and Collections, existing Assets (such as racking) how they are stored and
raise any questions. As space is limited, Tenderers are requested to please nominate to the
BBC a maximum of 2 key personnel to attend via Bravosolution by no later than 1500 on
28th April 2022.

Further details are available on the BBC's e-sourcing Portal.

More information

Links

Additional text

Please register your interest in this project by taking the following steps:
1 - Register your company on the Jaggaer eSourcing portal (this is only required once): 1.1 Go
to https://bbc.bravosolution.co.uk 1.2 - Click the link on the login page to register. 1.3
Accept the terms and conditions and click 'Continue'. 1.4 - Enter your correct business and
user details. 1.5 - Note the username you chose and click 'Save' when complete. 1.6 - You will
shortly receive an email with your temporary password.
2 - Express an interest in the tender: 2.1 - Login to the portal with the username/password.
2.2 - Click the 'PQQs/ITTs Open to all Suppliers' link. (These are Pre-Qualification
Questionnaires or Invitations to Tender open to any registered supplier). 2.3 - Click on the
relevant PQQ/ITT to access the content. 2.4 - Click the 'Express Interest' button at the top of
the page. This will move the PQQ/ITT into your 'My PQQs/My ITTs page. (This is a secure area
reserved for your projects only. 2.5 - You can now access any attachments by clicking 'Buyer
Attachments' in the 'PQQ/ITT Details' box. 3. Responding to the tender: 3.1 - Click 'My
Response' under PQQ/ITT Details', you can choose to 'Create Response' or to 'Decline to
Respond' (please give a reason if declining). 3.2 - You can now use the 'Messages' function
to communicate with the buyer and seek any clarification. 3.3 - Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ/ITT. There may
be a mixture of online and offline actions for you to perform (there is detailed online help
available). 3.4 You must then submit your reply using the 'Submit Response' button at the
top of the page. If you require any further assistance, please consult the online help, or
contact the Jaggaer eSourcing help desk.

About the buyer

Contact name

Rob Overton

Address

Broadcasting House, Portland Place
London
W1A 1AA
England

Email

rob.overton@bbc.co.uk