Published date: 1 August 2023

Last edited date: 1 August 2023

This notice was replaced on 22 January 2024

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 22 January 2024)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Other community, social and personal services - 98000000

Location of contract

BS37 5PP

Value of contract

£8,500

Procurement reference

2023

Published date

1 August 2023

Closing date

15 August 2023

Closing time

12pm

Contract start date

1 September 2023

Contract end date

30 June 2027

Contract type

Service contract

Procedure type

Other: Value unknown

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Yate Town Council is seeking quotes for the event management of a 2 day music festival.
Since 2005, Yate Town Council has organised an annual free community music festival weekend in Kingsgate Park, held in June.

The 18.7 acre park, positioned in the middle of South Yate, is full of mature trees with two lakes and a large natural playground. It has an open space near one of the entrances, Elmwood, which lends itself to the positioning of a stage, with a large area for festival goers to sit. Stalls for food, drink and community groups are positioned around the space and leading further into the park.

The two-day event is usually held on the 3rd or 4th weekend in June (date agreed in advance to avoid other large events in the vicinity).

On the first day of the festival, local bands perform and there is a variety of music interspersed with dance groups. Previous festivals have seen audiences of up to approximately 7,000 people coming and going throughout the day. On the second day, local churches join together for 'Praise in the Park', followed by a Choir Showcase in the afternoon, with local choirs performing a range of popular music. To date there have been minimal food stalls on the second day of the festival, as light refreshments have been provided by the local church. Those attending are also encouraged to bring a picnic. This event is usually attended by approximately 500 people.

More information

Attachments

Additional text

Please email your proposal including the event management fee to info@yatetowncouncil.gov.uk marked "TENDER OPPORTUNITY - EVENT MANGEMENT" by noon on Tuesday 15th August 2023

About the buyer

Contact name

Julia Alden

Address

Poole Court Drive
BRISTOL
BS375PP
England

Telephone

01454 866512

Email

info@yatetowncouncil.gov.uk

Website

https://yatetowncouncil.gov.uk/