SOTWPF 2020 Virtual Symposium

Published date: 14 December 2020

This notice was replaced on 14 December 2020

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 14 December 2020)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.

Contract summary

Industry

Software package and information systems - 48000000
Hotel meeting and conference services - 55120000
Exhibition, fair and congress organisation services - 79950000

Location of contract

TW9 3AE

Value of contract

£120,000

Procurement reference

RBGKEW826

Published date

14 December 2020

Closing date

29 June 2020

Closing time

12pm

Contract start date

6 July 2020

Contract end date

7 January 2022

Contract type

Supply contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

We are seeking to engage a company to develop and deliver an engaging virtual conference for RBG Kew's 2020 State of the World's Plants and Fungi Symposium and to provide technical support for the platform and the broadcast. The main deliverable elements of the symposium are:

• Registration and ticketing system, and user account management
• Delegate engagement and information packs for delegates:
• Plenary sessions (speaker presentations and panel Q&As managed by a moderator)
• Poster presentations
• Networking / breakout meetings
• Sponsored content
• Virtual exhibition stands
• Evaluation metrics (of the event and user engagement)

The contract term will be 18 months to allow some scope for other conferences and events at Kew including the full delivery of SOTWPF 2020 virtual symposium.

The total contract value for design, build and consultancy fees for the SOTWPF Virtual Symposium is anticipated to be in the region of £30,000 to £50,000.

The value of any additional conferences and events, over the entire 18 months, is not expected to exceed a total contract value of £120,000.

More information

Additional text: How to apply

The eTendering Portal can we found at: https://defra.bravosolution.co.uk/web/login.html Please use this link to register and apply for this tender opportunity.

If you are not already registered you will need to do so first. Once registered and logged in you will need to search for the Invitation to Tender reference: itt_7179 or search for the project title: "RBGKEW826 SOTWPF 2020 Virtual Symposium" to access the tender documents.

All communication should be directed through the eTendering Portal.

About the buyer

Address

Kew Green
RICHMOND
TW93AB
England

Email

procurement@kew.org