Published date: 13 September 2017

Closed future opportunity - This means that a potential contract has passed its approach to market date. A buyer can choose to consider any supplier interest or convert this notice into an opportunity ready for live procurement.


Approach to market date: 15 December 2017

Contract summary

Industry

  • Document management system - 48311100

  • Storage and retrieval services - 63121000

  • Data services - 72300000

    • Document management services - 72512000

    • Archiving services - 79995100

    • Records management - 79996100

    • Scanning services - 79999100

    • Archive destruction services - 92512100

Location of contract

Any region

Value of contract

£30,000,000

Procurement reference

ESPO001-DN297323-27222890

Published date

13 September 2017

Approach to market date

15 December 2017

Contract start date

2 April 2018

Contract end date

1 April 2020

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

ESPO is seeking to establish a framework agreement with a number of suppliers for the provision of scanning, storage, retrieval and associated services. The key aim of the framework will be to promote efficiencies and cost savings.

Lot 1 - Electronic document scanning services and software solutions - This lot requires service providers to provide a full end-to end scanning solution preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents. Including the supply, implementation and maintenance of EDRM (Electronic Document & Records Management Software), associated consultancy and training.

Lot 2 - Document storage, retrieval and associated services - This lot requires service providers to provide preparation, collection, storage, retrieval, secure disposal of documents and any associated services.

Lot 3 - Total document management solutions - This lot requires service providers to provide a full end-to end solution for all scanning, storage and consultancy requirements. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval, associated consultancy and training.

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-(1)/FAQs/Legal

To express an interest: (a) Go to www.eastmidstenders.org, (b) Register (c) Search for tender opportunity'390_18', (d) Express an interest.

Please note this is a Prior Information Notice and tender documentation is not available yet.

More information

Spend profile

This table displays the spend profile of the notice
Financial year Budget
2018/2020 £15,000,000

Links

Additional text

To express an interest: (a) Go to www.eastmidstenders.org, (b) Register (c) Search for tender opportunity'390_18', (d) Express an interest.

Please note this is a Prior Information Notice and tender documentation is not available yet.

About the buyer

Contact name

Ms Krishna Mistry

Address

Barnsdale Way, Grove Park
Enderby
Leicester
LE19 1ES
United Kingdom

Telephone

+44 1162944163

Email

tenders@espo.org

Website

http://www.espo.org/