Published date: 24 October 2024
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Festival organisation services - 79953000
Location of contract
TF2 6EP
Value of contract
£1
Procurement reference
OTCCarnival2025
Published date
24 October 2024
Closing date
30 September 2024
Closing time
5pm
Contract start date
1 November 2024
Contract end date
30 September 2025
Contract type
Service contract
Procedure type
Open procedure (below threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Oakengates Town Council is looking to appoint a qualified and experienced event management company to organise and deliver a carnival and parade in Oakengates, Telford in the Summer of 2025 (date to be agreed).
Under the direction of the Council, the successful bidder will be responsible, for the following:
• Event Planning and Coordination: develop a comprehensive plan for the carnival, including timelines, logistics, and contingency plans.
• Entertainment and Activities: arrange for a diverse range of entertainment options, including live performances, games, and interactive activities.
• Vendor Management: coordinate with food and merchandise vendors to ensure a wide variety of offerings.
• Marketing and Promotion: develop and execute a marketing strategy to promote the event and attract attendees.
• Health and Safety: ensure all health and safety regulations are met, including crowd control, first aid, and emergency procedures.
• Income Generation - identify potential income generating opportunities to support the cost of the event.
• Post-Event Evaluation: provide a detailed report on the event's success, including attendance figures, feedback and recommendations for future events.
Interested companies are required to submit the following:
• Company Profile: a brief overview of the company, including relevant experience and qualifications.
• Proposed Plan: a detailed proposal outlining the approach to organising and delivering the carnival and parade.
• Budget: a comprehensive budget breakdown, including all anticipated costs.
• Insurance: evidence of public liability
• References: contact information for at least two previous clients who can attest to the company's capabilities.
Late submissions will not be considered and Oakengates Town Council reserves the right to accept or reject any or all bids.
All costs incurred in the preparation of the bid are the responsibility of the bidding company.
Prospective contractors must not contact Councillors or staff to encourage or support their tender outside the prescribed process.
Written tenders must be received by Oakengates Town Council in a sealed envelope marked 'Oakengates Town Council - Carnival Tender' and addressed to the Town Clerk, by 5pm on Monday 30 September 2024 and should be sent to:
Oakengates Town Council
The Wakes, Theatre Square
Telford, TF2 6EP
If you require any further information, please contact Oakengates Town Council by:
Email: townclerk@oakengates-tc.gov.uk, or
telephone: 01952 567500
More information
Previous notice about this procurement
Oakengates Carnival and Parade - Organisation and Delivery
- Opportunity
- Published 21 August 2024, last edited 18 September 2024
Award information
Awarded date
8 October 2024
Contract start date
1 November 2024
Contract end date
30 September 2025
Total value of contract
£25,550
This contract was awarded to 1 supplier.
Shropshire Festivals Limited
Address
Bridge Farm, Buildwas Bank, Telford, United Kingdom, TF8 7BN
Reference
Companies House number: 10083105
Supplier is SME?
No
Supplier is VCSE?
No
About the buyer
Contact name
Anita Cund
Address
Oakengates Town Council
The Wakes, Theatre Square
Telford
TF26EP
England
Telephone
01952567500
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Closing: 30 September 2024, 5pm
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