Published date: 10 March 2020

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 2 August 2019

Contract summary

Industry

  • School cleaning services - 90919300

Location of contract

CV21 3AG

Value of contract

£600,000

Procurement reference

2020/S 038-091190

Published date

10 March 2020

Closing date

2 August 2019

Contract start date

1 January 2020

Contract end date

31 December 2024

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Lawrence Sheriff School is a predominantly boys' grammar School in Rugby, Warwickshire, England and like many other schools with a long tradition, Lawrence Sheriff has a collection of classrooms from different periods which have been added over the years. Over the past 15 years, a series of refurbishments, modifications and new facilities has completely modernised the School. The Griffin Centre, Sports Hall and Studio was opened in 1996 and is frequently used by local sports groups as well as the school community. The studio is fully equipped for drama, with excellent lighting and sound facilities, although full-scale drama productions tend mainly to be staged in Big School, where larger audiences can be accommodated.

The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.

The basis and rationale that the client requires the successful contractor to operate to at all times, is being able to provide an environment that is fit for purpose and that the contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for 3 years in duration from 1.1.2020 until 31.12.2022, with the option to extend the contract term for a further term of up to 2 years and will be fixed price in nature, with the contractor invoicing the client for 1-twelfth of the annual cost on a monthly basis.

It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

The value of the current cleaning contract is circa 120 000,00 GBP + VAT.

At present 19 cleaning operatives (18 operatives on the evening shift and 3 operatives on the morning shift, 2 working both shifts) are employed to work between the hours of 7:00 - 9:00 and 15:30 - 17:30, Monday to Friday, with 1 operative working from 9:30 - 17:30, and 1 from 14:00 - 17:30. The contract supervisor undertakes non-cleaning duties, totalling 25 hours per week, which is included in the total of 237 hours per week. Full or partial area cleaning is required for 42 weeks.

(Further information is provided in the SQ Document.)

More information

Previous notice about this procurement

Lawrence Sheriff School - Tender for Cleaning Services

  • Opportunity
  • Published 19 June 2019

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/lawrencesheriff/

The closing date for receipt of the Selection Questionnaire is 2.8.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Award information

Awarded date

2 December 2019

Contract start date

1 January 2020

Contract end date

31 December 2024

Total value of contract

£475,000

This contract was awarded to 1 supplier.

Accuro FM Ltd

Address

London
United Kingdom

Reference

No reference - other

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Contact name

The Litmus Partnership

Address

Lawrence Sheriff School
Clifton Road
Rugby
CV21 3AG
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.lawrencesheriffschool.net