Published date: 14 July 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 14 August 2023, 12pm

Contract summary

Industry

  • Building-cleaning services - 90911200

Location of contract

PO1 2AL

Value of contract

£200,000 to £300,000

Procurement reference

IT-26-4858-P00004858

Published date

14 July 2023

Closing date

14 August 2023

Closing time

12pm

Contract start date

27 October 2023

Contract end date

26 October 2026

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide cleaning services at three sites managed by Adult Social Care. The contract will be awarded on September 1st 2023 to allow for service commencement on October 27th 2023.

The Council will invite providers to submit tenders in respect of the following sites:
o Portsmouth Day Services
o New Road Day Centre
o Henderson Road Centre

The estimated annual value of the contract is ?40,000 based upon current specification, cleaning frequencies and sites. The value of the contract may increase or decrease in the event of changes to specification, changes to frequencies, and removal or addition of sites from the contract. The council cannot provide any guarantees of increases or decreases of the contract, however any increases will be capped at 50% of the per annum contract value. The upper value of the contract is ?60,000 per annum. The estimated value per site is:
o New Road Day Centre - ?16,000 per annum
o Henderson Road Centre - ?16,000 per annum
o Portsmouth Carers Centre - ?8,000 per annum

The initial contract term will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed, subject to the agreement and performance of both parties. The form of contract used will be the Council's standard terms for the supply of services.

The procurement timetable is set out below.

Procurement documents available on In-tend - Friday 14th July 2023
Site Visits from Monday 24th to Wednesday 26th July 2023
Deadline for requests for clarification - Tuesday 1st August 2023 at 23:59
Tender return deadline - Monday 14th August 2023 at 12:00
Evaluation of tenders completed - Friday 18th August 2023
Award decision notified to bidders - Friday 18th August 2023
Standstill period starts Monday 21st August 2023
Standstill period ends Thursday 31st August 2023 at 23:59
Contract award - Friday 1st September 2023
Mobilisation - Monday 4th September 2023
Start of contract - October 27th October 2023

All requests for site visits and clarifications must be made via InTend correspondence.

More information

Links

Additional text

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hants
PO1 2AL
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk