Published date: 12 October 2022

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 16 November 2022, 12pm

Contract summary

Industry

  • Printed matter and related products - 22000000

  • Mailroom equipment - 30131000

  • Mail opening machines - 30131500

    • Mail sealing machines - 30131600

    • Mail-sorting equipment - 30132100

    • Mailing equipment - 30133000

    • Bulk-mailing equipment - 30133100

    • Software package and information systems - 48000000

    • Electronic mail software package - 48223000

    • Mail transport by road - 60160000

    • Postal and telecommunications services - 64000000

    • Postal services - 64110000

    • Mail delivery services - 64121100

    • Electronic mail services - 64216120

    • Electronic mail software development services - 72212223

    • Electronic mail service provider - 72412000

    • Mailing services - 79571000

    • Digital printing services - 79811000

    • Printing and distribution services - 79824000

    • Scanning services - 79999100

Location of contract

SW2 1RW

Value of contract

£0

Procurement reference

20221012150435-18

Published date

12 October 2022

Closing date

16 November 2022

Closing time

12pm

Contract start date

1 March 2023

Contract end date

28 February 2026

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Lambeth Council is seeking an innovative and cost-effective hybrid mail solution for both inbound and outbound mail, capable of fulfilling a broad range of requirements across various council services.

The Council requires an integrated solution covering both Inbound and Outbound Mail services to be delivered as part of a single contract.

The Council seek to procure a solution that will deliver the following outcomes:
• Digital and physical (hybrid) inbound post solutions including digital sortation
• Integrate with Council applications aligned with legislative and Council processes e.g., Electoral Sservices, Registrars etc.
• Administer and manage Royal Mail services such as PO boxes, redirections, and licenses for the Council
• Digital and physical outbound post solutions including registered, recorded, and special deliveries, large mail outs, options for brochures and inserts.
• To provide full audit and management information, including a live dashboard
• To have a clear and transparent cost and process for request for changes
• Delivery of the Contract to time, specification, and budget
• Governance and regular contract meetings
• A commitment to the delivery of financial savings through contract innovations and mutually beneficial cost saving initiatives including QR and barcoding innovation
• Contribute to the Councils Responsible Procurement/Social Value Priorities

The contract is expected to be for an initial term of 3 years with 2 options to extend by further year each (3 + 1 + 1). The estimated contract value over the maximum term is £6,120,000 (inclusive of VAT).

More information

Links

About the buyer

Contact name

Arti Mawji

Address

Town Hall, Brixton Hill
London
SW2 1RW
ENG

Email

marti@lambeth.gov.uk

Website

www.lambeth.gov.uk