Published date: 10 March 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 11 April 2023, 5pm

Contract summary

Industry

  • Provision of services to the community - 75200000

  • Event services - 79952000

  • Cultural event organisation services - 79952100

    • Recreational, cultural and sporting services - 92000000

Location of contract

GL50 9SA

Value of contract

£840,000

Procurement reference

IT-357-483-CBC0483P

Published date

10 March 2023

Closing date

11 April 2023

Closing time

5pm

Contract start date

15 May 2023

Contract end date

14 May 2024

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

As part of the town's response and economic recovery to the Covid-19 pandemic, following Cabinet approval in September 2021, the Authority took on and led the delivery of Cheltenham's Christmas ice rink for the 21/22 Christmas season. The 500 m2 undercover rink, which was located in Imperial Gardens, ran for 45 days from 18th November 2021 to 2nd January 2022.
It welcomed a total of 43,563 skaters, making a significant contribution to Cheltenham's festive offering and providing a much needed boost to town centre footfall and trading after such a challenging period. Footfall exceeded even pre-pandemic levels, retailers reported record takings and the car parks were the busiest they have been for two years. These were all key outputs monitored and reported against to determine the overall success of the event.
It is anticipated that a 2023 ice rink will be operated in a similar fashion. The Authority will retain all revenue from ticket sales, sponsorship and ancillary streams and pay the Supplier for the Services. The Authority would work closely with the successful Tenderer and other partners to deliver a commercially successful event for all parties and an attractive and coherent Christmas in Cheltenham experience, alongside activities organised by third parties.
Cheltenham has a portfolio of Christmas events and the successful Tenderer will (where necessary) collaborate with other event operators within the town under the management of the Authority's appointed event manager but the ice rink is a defined event in its own right, and the successful Tenderer will be responsible for the event site as defined by the contract as a standalone event.
The Supplier shall provide a high-quality ice rink. As such, the Supplier shall ensure:
o 7 days a week operation, including bank holidays (excluding Christmas Day);
o orientation towards a number of audiences including young adults, families and community audiences and encourages repeat visitors;
o provision for accessible skate sessions to include wheelchairs and quiet sessions;
o attractive decoration and an 'instagrammable' experience; and
o an area for a food and beverage concession which will be subject to a separate tender

More information

Links

Additional text

To express an interest and download the tender documentation, please visit https://in-tendhost.co.uk/publicagroup/aspx/Home

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Lauren Gardiner

Address

Promenade
Cheltenham
Gloucestershire
GL50 9SA
United Kingdom

Telephone

012856235

Email

lauren.gardiner@publicagroup.uk

Website

www.cheltenham.gov.uk