Published date: 22 February 2022

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 1 April 2022, 12pm

Contract summary

Industry

  • Security services - 79710000

Location of contract

PO1 2BJ

Value of contract

£0

Procurement reference

IT-26-4647-P00004647

Published date

22 February 2022

Closing date

1 April 2022

Closing time

12pm

Contract start date

1 November 2022

Contract end date

31 October 2025

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council ('the council') is inviting tenders from suitably qualified and experienced suppliers to provide manned security services at Portsmouth International Port.

Following targeted award on 21st June 2022, the contract will commence on 1st November 2022. The initial contract term will be for 3 years with possibility of extending the term by a further 2 years to a maximum total term of 5 years in increments to be agreed, subject to the agreement and performance of both parties.

The estimated value of the contract will range from approximately ?800,000 to ?2,000,000 per annum (a maximum value therefore of ?10,000,000 over the maximum possible 5 year term). The value is dependent on trade levels through the Port site and as such no guarantees can be given as to the level of service required over the term of the contract.

The services will be delivered to both the Council and Portico (a company wholly owned by the Council who operate an adjacent site, see additional information section for further details), although the contract will be with the Council only. The successful bidder will be required to work with representatives of both the Council and Portico.

The contract will be established using the Open Procedure as set out within the Public Contracts Regulations (2015). The services in question fall under the Light Touch Regime services listed under Schedule 3 of the Public Contracts Regulations (2015).

This procurement procedure will be run in accordance with the following summary programme:

o Issue FTS Notice & Tender - Tuesday 22nd February 2022
o Supplier Days - Thursday 3 March 2022 at 0930 hours & Tuesday 8 March 2022 at 1400 hours
o Tender return deadline - Friday 1 April 2022 at 1200 hours
o Interview period (If required) - Tuesday 10 - Thursday 12 May 2022
o Award notification - Friday 10 June 2022
o Contract award - Tuesday 21 June 2022
o Service commencement - Tuesday 1 November 2022

For a tender return to be compliant Suppliers must attend a site visit to view operations at Portsmouth International Cruise and Ferry Port and Portico Shipping Ltd.

These visits will take place on the Supplier Days listed included for within the programme above. Suppliers are requested to book places via the correspondence function of the Council's e-sourcing system Intend to. Only one attendee from each company may attend. Places are to be booked at least 2 days in advance of the relevant supplier day slot.

Application is via submission of completed tender by 1st April 2022 12:00 via the Council's e-sourcing system InTend, which is accessible via:

https://in-tendhost.co.uk/portsmouthcc/aspx/home.

The system will be used to administer the entirety of the procurement process.

More information

Links

Additional text

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk