Published date: 20 February 2017

Last edited date: 20 February 2017

This notice was replaced on 20 February 2017

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 11 July 2017)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Water-treatment work - 45232430

Location of contract

Yorkshire and the Humber

Value of contract

£25,000

Procurement reference

DT/MV/LC/MB

Published date

20 February 2017

Closing date

13 March 2017

Contract start date

1 April 2017

Contract end date

1 April 2018

Contract type

Service contract

Procedure type

Not specified

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Grimsby Institute Group (The Group) is a multi campus further and higher education business. The Group is seeking to appoint a suitably qualified and experienced organisation to complete Legionella Risk Assessments, written Management Schemes and monitoring procedures.
Services shall be provided in accordance with the minimum standards defined in ACOP L8 The Control of Legionella Bacteria in Water Systems [L8], together with the enhanced standards as defined in this document. The purpose of this contract is to ensure that all The Group's sites listed in Appendix 6 meet the statutory legal requirements with regards 'The Control of Legionella Bacteria in Water Systems'.

It is important to note that The Group has campus sites in North East Lincolnshire, East Lindsey & North Yorkshire. A full list of assets and campus sites is located at Appendix 6.

Scope of Service Required

Initial Assessment and Action
1. Appointment of a suitably qualified and experienced person to be managerially responsible for the service contract and a suitably qualified and experienced proposed Service Team.

2. Schematic plans showing the water system layout of each building have been previously prepared.

3. Attend an initial Management meeting with Client to discuss details of programme delivery and communications.

4. Attend an annual Management systems review meeting.

5. Initially assess buildings to identify risk systems.

6. Conduct detailed Legionella Risk Assessments for Buildings comprising risk systems, in accordance with L8, to identify and assess the sources of risk from Legionella and other pathogenic microorganisms in water systems.

7. Prepare a written site specific Management Scheme for each Facility, identified as having risk Systems, to ensure that all health risks are managed and cold and hot water systems meet the required UK regulatory standards and legionellosis related legislation.

The written scheme shall include as a minimum:
(a) A description of Buildings and schematic plan of relevant systems;
(b) Asset register and bar coding system of all relevant assets including Site Flush log books;
(c) A system for correct and safe operation;
(d) Prioritised recommendations for remedial actions with photographic evidence;
(e) Inspection of site management systems and record keeping;
(f) Details of checks to be conducted to ensure efficiency of scheme;
(g) Retention of auditable records of precautions implemented

More information

Links

Additional text

Please apply for this tender using the E-procurement site

About the buyer

Contact name

Michelle Baughan

Address

Grimsby Institute
Grimsby
DN34 5BQ
England

Email

purchasing@grimsby.ac.uk